Accounts Receivable Specialist / Bookkeeper

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Process and oversee vendor invoices for contract manufacturers, third-party logistics providers (3PLs), freight companies, marketing agencies, brokers, and professional services.

• Manage incoming payments from wholesale retail, marketplace, and direct-to-consumer (DTC) partners.

• Reconcile customer accounts and follow up on outstanding invoices across various retailer payment cycles and terms (Net 30 through Net 90, EOM, and variations).

• Assist in tracking cash flow and preparing weekly cash position reports.

• Code, validate, dispute, and recover retailer deductions and chargebacks through retailer portals, including shortages, pricing discrepancies, compliance penalties (OTIF, ASN, label, routing), co-op and MDF, new store allowances, slotting, scan-based trading adjustments, and post-audit claims.

• Differentiate valid trade spend from invalid deductions; submit disputes with supporting documentation and monitor recovery until resolution.

• Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third-party sales representation firms.

• Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in collaboration with 3PL and EDI service providers.

• Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and claims for lost or damaged inventory against Seller Central and bank deposits.

• Conduct monthly reconciliations across all bank accounts and credit cards, identifying and resolving discrepancies.

• Prepare and complete the monthly close process in QuickBooks Online, including standard and recurring journal entries, accruals, prepaid amortization, and deferred revenue schedules.

• Maintain multi-state sales tax compliance using Avalara or TaxJar, including preparation, filing coordination, and reconciliation of returns.

• Generate gross to net revenue bridges by channel, capturing trade spend, deductions, returns reserves, and allowances.

⛳️ Requirements

• 5+ years of full charge bookkeeping or staff accounting experience, or 3+ years with specific experience in consumer packaged goods (CPG) and multi-retailer wholesale.

• Direct, demonstrable experience in big box retail accounting, including deduction coding, dispute filing, chargeback recovery, and retailer portal reconciliation.

• Inventory accounting experience in a physical goods environment, encompassing landed cost allocation, FIFO valuation, and multi-location reconciliation (required).

• Mastery and certification in QuickBooks Online.

• Proficiency in Avalara and TaxJar, or equivalent multi-state sales tax platforms.

• Familiarity with Amazon Seller Central, Shopify, and associated e-commerce tools.

• Knowledge of ShipHero or similar 3PL warehouse management systems.

• Working knowledge of standard EDI transaction sets (810, 850, 856, 812, 820).

• Experience working with 3PLs and understanding fulfillment cost structures.

• Advanced skills in Excel and Google Sheets.

• Strong attention to detail and the capability to work independently.

• Nice to Have: Experience in CPG or pet wellness brands.

• Familiarity with scaling startups.

• Experience with multi-channel revenue streams (Amazon, DTC, wholesale).

• Experience implementing an e-commerce reconciliation tool (A2X, Link My Books, Finaloop, or similar) from the ground up.

• Experience migrating inventory accounting from manual tracking to an accounting or inventory management system.

• Familiarity with Recharge, Returnly, and Klaviyo.

• Familiarity with accounts payable automation platforms (Bill.com, Ramp, or similar).

• Experience supporting a company through investor diligence, securing a line of credit, or during an M&A transaction.

• Experience processing payroll through Gusto, Rippling, ADP, or similar platforms.

• Degree in accounting, CPA, or active CPA candidacy.

🏝️ Benefits

• Work from home