Accounts Receivable, Billing Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee overdue accounts via the QBO Collections Center, which includes weekly outreach to customers, distribution of statements, and responding to customer inquiries.

• Record all incoming payments in QBO, including paper checks, Authorize.net e-checks, and credit card transactions, and ensure corresponding deposits are made.

• Generate recurring billing reports, distribute them to managers as scheduled, and manage billing for new customers, along with any changes or cancellations in QBO as necessary.

• Establish and maintain Automated Recurring Billing (ARBs) and recurring transactions, ensuring price updates are implemented.

• Input vendor and contractor invoices into the QBO Vendor Center, gather and file W-9 forms, and record referral partner commissions for CFO processing.

• Organize employee credit card receipts and enter charges into QBO.

• Prepare various reports as required on a monthly, quarterly, or other basis, including but not limited to the Tourism billing report, Sales Tax Quarterly Gross Up Report, and ad spend reconciliation.

• Enter commission data at the end of the month and conduct audits on commission sheets.

• Input scorecard data and carry out audits for the NYS Contract System as needed.

• Review domain names and Google accounts billed through Mannix, ensuring they are properly memorized and invoiced.

• Engage in periodic check-ins with the finance team as required.

• Record billing activities and client updates in the company CRM (Admin).

⛳️ Requirements

• A minimum of 3 years of practical experience with QuickBooks Online, including custom report generation, recurring and memorized transactions, the Collections Center, Automated Recurring Billing (ARBs), and Vendor Center Management.

• Proficiency in Google Drive and Google Sheets, with capabilities in formula creation and data organization.

• Direct experience in accounts receivable, particularly in customer-facing collections roles.

• Ability to independently manage a recurring, deadline-driven workload.

• Strong attention to detail; proactively follows up on discrepancies without needing prompts.

• Must be U.S.-based and legally authorized to work in the United States.

• Consistent availability on a weekly basis.

🏝️ Benefits

• Competitive salary and performance bonuses.

• Opportunities for professional growth and development.

• Flexible working hours and potential for remote work.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with employer matching.