Accounts Receivable Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and manage customer invoices related to engineering, construction, and service projects.

• Review contracts, purchase orders, and project documentation to guarantee billing accuracy and adherence to contract terms.

• Collaborate with Project Managers to secure billing approvals and necessary documentation.

• Monitor customer accounts and follow up on overdue invoices to ensure prompt payment.

• Investigate and resolve any billing discrepancies and customer payment issues.

• Process customer payments and reconcile accounts receivable balances.

• Generate aging reports and assist in collection efforts.

• Handle progress billings, milestone billings, time and material invoices, and change order billing as needed.

• Coordinate the collection and tracking of lien waivers, certified payroll documentation, and other billing support required by customers.

• Maintain precise customer records and documentation within the ERP/accounting system.

• Assist in month-end closing activities, including account reconciliations and reporting.

• Collaborate closely with Accounting, Project Controls, Project Management, and Operations to resolve billing and payment issues.

• Support both internal and external audits by providing necessary documentation.

• Suggest process enhancements that improve billing efficiency and cash collections.

• Perform additional duties as assigned.

⛳️ Requirements

• 3+ years of experience in full-cycle accounts receivable.

• Technical Proficiency: Extensive experience using ERP systems (Vista, Viewpoint, or similar).

• Preferred experience with progress billing, milestone billing, or construction invoicing.

• Familiarity with contract billing requirements and customer invoicing processes.

• Strong grasp of accounts receivable principles and collections.

• Proficient in Microsoft Excel and Microsoft Office applications.

• Exceptional attention to detail along with excellent organizational abilities.

• Capability to prioritize multiple projects and meet deadlines in a dynamic environment.

• Outstanding verbal and written communication skills.

• Strong problem-solving and customer service abilities.

• Capacity to maintain confidentiality and exercise sound judgment.

• Ability to work independently while effectively collaborating with cross-functional teams.

🏝️ Benefits

• 100% Remote Work – Work from anywhere in the Philippines.

• Career Growth Opportunities – Gain hands-on experience, mentorship, and continuous learning.

• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.