Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Receive, evaluate, and process vendor invoices to ensure accuracy, authorization, and compliance with FAR, DFARS, and contractual terms.

• Match invoices with purchase orders and receiving documentation through a 3-way match.

• Ensure that transactions adhere to government contracting standards, audit-readiness requirements, cost allowability regulations, and cost segregation controls.

• Maintain documentation necessary for audits and financial evaluations.

• Communicate with vendors to resolve any discrepancies and inquiries regarding payments.

• Keep accurate vendor records, including SAM.gov verification as necessary.

• Prepare and execute ACH, wire, and check payment runs efficiently.

• Monitor payment due dates and manage cash flow to prevent late payments or penalties.

• Code invoices correctly to the general ledger, contracts, and cost centers.

• Reconcile the accounts payable subledger with the general ledger and investigate any variances.

• Assist in the month-end and year-end closing processes.

• Generate accounts payable aging reports, accruals, and various financial reports.

• Facilitate internal and external audits by providing transaction documentation and necessary explanations.

• Utilize Business Central to identify opportunities for enhancing efficiency, strengthening controls, and ensuring compliance with government accounting standards.

⛳️ Requirements

• One to three years of experience in processing accounts payable.

• A minimum of a high school diploma is required.

• Familiarity with ERP/accounting systems, particularly Business Central.

• Experience with Microsoft Dynamics NAV in a government contracting context is preferred.

• Understanding of FAR and DFARS contract terms.

• Knowledge of DCAA/DCMA audit readiness and government contracting standards.

• Familiarity with cost allowability and the differentiation between direct and indirect costs.

• Understanding of SAM.gov verification processes when applicable.

• Knowledge of ACH, wire, and check payment processing.

• Experience with general ledger coding, reconciliation of the AP subledger, and financial closing processes.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance plans.

• Retirement savings plan with company matching contributions.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to promote work-life balance.