Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Examine vendor invoices for correctness, necessary supporting documents, internal references, and customer approvals.

• Record invoice approvals, exceptions, and escalations within the relevant systems.

• Direct and process both approved and unapproved invoices in line with established workflows and controls.

• Precisely input invoices and associated information into accounts payable and operational systems.

• Acquire necessary vendor documentation, such as W-9 forms, as needed to facilitate vendor setup and payment processing.

• Investigate and resolve discrepancies regarding invoices, approvals, and payments in collaboration with internal stakeholders and external vendors.

• Keep accurate documentation and records to fulfill operational and audit requirements.

• Collaborate closely with the PPT and Accounts Payable teams to achieve processing deadlines and meet service expectations.

• Assist with additional accounts payable projects and process improvement initiatives as assigned.

⛳️ Requirements

• High school diploma or equivalent; an associate degree in Accounting, Finance, Business, or a related field is advantageous.

• Preferably 2–3 years of relevant experience in Accounts Payable or similar finance operations.

• Exceptional attention to detail with an emphasis on accuracy and thoroughness.

• Capable of managing a high workload while remaining organized and meeting deadlines.

• Strong problem-solving abilities with the capacity to research and resolve discrepancies.

• Ability to work independently while effectively collaborating with a team.

• Excellent written and verbal communication skills for interaction with employees, vendors, customers, and management.

• Proficiency in Microsoft Excel, including PivotTables and lookup functions, as well as Outlook and Word.

• Capacity to learn and operate across various financial and operational systems.

• This position does not qualify for employment sponsorship.

🏝️ Benefits

• Equal Employment Opportunity employer.

• Post-offer health screenings and proof and/or completion of vaccinations as required by clients.

• Reasonable accommodations for individuals with physical and mental disabilities.

• Anonymous voluntary demographic questions that do not influence the application or hiring process.