Accounts Payable Lead Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute full-cycle accounts payable transactions, encompassing invoice receipt, coding, and approval routing.

• Conduct payment runs and manage expenses by receiving, processing, verifying, and reconciling invoices.

• Oversee ACH and check payment processing in accordance with company policies and schedules.

• Prepare remittance information and ensure the accuracy of disbursement documentation.

• Establish new vendors and validate ACH and payment details.

• Maintain vendor payment records within the financial accounting system.

• Communicate with vendors regarding account status, payment timing, and any discrepancies.

• Review invoices and check requests to ensure approvals and supporting documentation are in place.

• Evaluate purchase requisitions and confirm the correct project codes.

• Assist with W-9 collection, sales tax compliance, and year-end 1099 preparation.

• Organize, maintain, and distribute accounting documents, records, and reports.

• Participate in month-end closing processes to ensure accurate accounts payable cut-off.

• Monitor accounts payable aging reports and assist in resolving outstanding payables.

• Execute additional duties and special projects that support team and organizational objectives.

⛳️ Requirements

• Generally requires a Bachelor’s degree and a minimum of 2 years of relevant experience; or an advanced degree without experience; or equivalent work experience.

• A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.

• Experience in a public company or a SOX-compliant environment is desirable.

• Knowledge of month-end closing processes and accrual accounting is essential.

• Equivalent technical education or training in a related field may be accepted instead of a formal degree.

• Intermediate proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and data filtering is required.

• A minimum of 2 years of experience with NetSuite is mandatory.

• Experience with Coupa or a similar procure-to-pay system is preferred.

• Familiarity with GAAP requirements and accounts payable internal controls is important.

• Strong understanding of year-end 1099 processes and W-9 compliance is necessary.

• Exceptional attention to detail and accuracy is required.

• Must be analytical and resourceful in a fast-paced environment.

• Ability to work both independently and collaboratively, demonstrating follow-through on commitments.

• Occasional travel may be needed for team or cross-functional meetings.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Mental wellbeing support and wellness programs.

• 401(k).

• Health Savings Account (HSA).

• Flexible Spending Accounts (FSA) for medical and dependent care.

• Life and disability insurance.

• Uncapped paid time off.

• Enhanced parental leave.

• Employee Assistance Program (EAP).

• Health Advocate services for claims, provider searches, and care decisions.

• Telehealth services.

• Mentorship programs.

• Opportunities for career growth and internal mobility.

• Monthly Tech Stipend.

• One-time home office setup reimbursement.

• Volunteer time off.

• Commuter benefits.

• Employee-focused programs.

• Discretionary target cash bonuses.

• Restricted stock units (subject to Board Approval).