Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately and efficiently process vendor invoices within NetSuite.

• Prepare ACH, wire, and other electronic payments to vendors.

• Oversee vendor onboarding, payment portals, W-9 documentation, and banking details.

• Reconcile vendor statements while proactively addressing outstanding invoices, credits, and payment discrepancies.

• Monitor various AP inboxes and promptly respond to inquiries from both internal and external sources.

• Review, audit, and process employee expense reports via the company's expense management system.

• Act as the internal subject matter expert for the expense management platform by offering user support, troubleshooting, and training.

• Collaborate with site leaders and department managers to secure approvals for invoices and expenses.

• Conduct monthly coding and reconciliation of corporate credit card transactions.

• Prepare and file annual 1099 forms for multiple legal entities.

• Assist with audits, reporting requests, compliance initiatives, and special projects.

• Identify opportunities for enhancing AP processes, documentation, internal controls, and system efficiencies.

⛳️ Requirements

• Minimum of 4 years of progressive experience in Accounts Payable.

• Proven experience in preparing and filing annual 1099 forms.

• Familiarity with administering or supporting an expense management platform (such as Emburse, Concur, Ramp, Expensify, or similar).

• Experience in supporting multiple business entities, locations, or operating companies.

• Strong grasp of accounts payable processes, controls, and best practices.

• Exceptional attention to detail paired with strong organizational abilities.

• Proficient in Microsoft Excel.

• Excellent communication and customer service capabilities.

• Demonstrated ability to quickly learn new financial systems and independently troubleshoot system-related issues.

• Experience with NetSuite ERP is preferred.

• Preferred experience in processing ACH, wire transfers, and electronic vendor payments.

• Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses is preferred.

🏝️ Benefits

• Enjoy a fully remote position with a collaborative and supportive team.

• Opportunity to contribute to a rapidly growing organization across the U.S. and Canada.

• Be a vital part of a centralized accounting team with business-wide visibility.

• Work with modern financial systems and assist in enhancing processes and automation.

• Join a company dedicated to improving lives through clinical research.

• Competitive salary and a comprehensive benefits package.

• Opportunities for professional development as the organization continues to grow.