AP Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure the prompt, efficient, and precise processing of supplier invoices, credit memos, and other documents along with their subsequent payments.

• Receive and evaluate invoices for proper documentation and approval prior to payment.

• Support the manager in researching, correcting, and resolving invoice discrepancies, and promptly provide requested information to business owners and management as necessary.

• Address invoice processing exceptions by coordinating with suppliers or internal departments to achieve resolution (payment approval, goods receipt, etc.).

• Assist Procurement in troubleshooting issues.

• Process and prepare weekly payment batches along with the associated back-up documentation.

• Generate weekly payment reports.

• Utilize other management reports as needed to address invoice processing challenges.

• Manage Outlook mailboxes for received invoices and inquiries, ensuring proper distribution to the relevant processors or addressing them for resolution.

• Submit unvouchered invoices for accrual during the month-end closing process.

• Conduct account analysis as required and reconcile vendor statements.

• Process requests for supplier maintenance changes as necessary.

• Review error reports for automated transactions.

• Examine on-hold invoices and contact the requester for resolution.

• Perform duties in compliance with Sarbanes-Oxley regulations.

• Carry out additional responsibilities as assigned.

⛳️ Requirements

• Some higher education, with an accounting degree being a plus.

• Over 5 years of experience in Accounts Payable; experience with Oracle Payables is an advantage.

• Fundamental accounting knowledge, including debits, credits, and G/L account coding is required.

• Must possess strong organizational, communication, and multitasking abilities, with a capacity to prioritize tasks and excel in a fast-paced environment.

• Attention to detail is critical, with a focus on accuracy and quality to reduce the risk of errors or fraud.

• Proficient in Microsoft Excel, Word, and Outlook.

• Exceptional customer service skills are essential.

• Ability to work additional hours as required.

• Capable of making and acting on sound, independent judgments within set parameters.

• Outstanding interpersonal skills are necessary; must effectively interact with a variety of personalities and hierarchies within the company, demonstrating professionalism, diplomacy, and tact.

🏝️ Benefits

• Work-from-home flexibility.

• Observance of Philippine Holidays.