Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete lifecycle of vendor payments within a government contracting framework.

• Receive, assess, and process vendor invoices for accuracy, authorization, and compliance with contractual obligations.

• Conduct a 3-way match between invoices, purchase orders, and receiving documents.

• Ensure that transactions adhere to federal contracting standards, audit-readiness criteria, cost allowability, and the distinction between direct and indirect costs.

• Keep documentation that supports audits and financial evaluations.

• Liaise with vendors to address discrepancies and inquiries related to payments.

• Maintain precise vendor records, including verification on SAM.gov when necessary.

• Prepare and execute ACH, wire transfers, and check payment runs.

• Monitor payment deadlines and manage cash flow effectively.

• Code invoices appropriately to the general ledger, contracts, and cost centers.

• Reconcile the accounts payable subledger with the general ledger and investigate any variances.

• Assist in the month-end and year-end closing processes.

• Generate accounts payable aging reports, accruals, and various financial statements.

• Provide support for internal and external audits with required documentation and explanations of transactions.

• Utilize Business Central ERP/accounting systems.

• Identify opportunities for process enhancements, reinforce controls, and ensure adherence to government accounting standards.

⛳️ Requirements

• One to three years of experience in accounts payable processing.

• A minimum of a high school diploma is required.

• A Bachelor’s degree in Business or a related field is preferred.

• Experience with Microsoft Dynamics NAV in a government contracting setting is preferable.

• Familiarity with FAR and DFARS compliance requirements.

• Capability to execute invoice-to-purchase-order receiving documentation 3-way matching.

• Experience in processing ACH, wire transfers, and checks.

• Proficient in general ledger coding and reconciliation.

• Understanding of DCAA/DCMA audit readiness and cost allowability.

• Experience with ERP/accounting systems, especially Business Central.

• Ability to maintain vendor records and conduct SAM.gov verification when applicable.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for professional development and training.

• Supportive work environment with a focus on compliance and ethical standards.

• Flexible work arrangements and work-life balance initiatives.