Accounts Manager

This is a fully remote position, open to applicants in Sri Lanka.

📋 Description

• Oversee the daily accounting operations of the firm, encompassing both accounts payable and receivable.

• Reconcile office accounts, company credit cards, and related financial records.

• Handle payroll, superannuation, petty cash, and various financial administrative tasks.

• Communicate with accountants, auditors, and other relevant third parties.

• Administer tax, ASIC, and other regulatory payments.

• Track budgets, office expenses, financial records, and aged debtors.

• Generate financial and operational reports, including those produced via legal practice systems.

• Oversee payments to barristers, suppliers, contractors, and external vendors.

• Prepare and process trust payments and trust receipts.

• Manage requests related to trust funds and controlled money accounts.

• Ensure compliance with Australian Legal Profession Regulations in trust accounting.

• Complete monthly trust account reconciliations and reporting.

• Prepare for annual trust audits and maintain compliant trust accounting records.

• Administer matter accounting throughout the billing cycle.

• Coordinate end-of-month billing processes with legal teams.

• Review time entries, cost recoveries, disbursements, and anticipated payments.

• Prepare, review, and finalize client invoices.

• Maintain billing records and systems for managing debtors.

• Follow up on outstanding debtors and third-party invoices as necessary.

• Assist in the management of insurances, practicing certificates, memberships, and licensing renewals.

• Keep track of staff leave records and administrative documentation.

• Coordinate office facilities, lease agreements, maintenance, and vendor contracts.

• Support document management systems and legal practice software.

• Assist with matter openings, archiving, and file retention processes.

• Contribute to policy development and continuous improvement initiatives.

• Ensure compliance with legal, privacy, workplace, OH&S, and professional standards.

• Aid in meeting regulatory obligations involving relevant legal governing bodies.

• Maintain records of professional development and certifications as required.

• Assist in audit preparations, regulatory inspections, and governance activities.

• Provide support with legal documentation, trust requests, and administrative correspondence.

⛳️ Requirements

• Proven experience in bookkeeping, accounting, accounts administration, office management, or a similar finance-related role.

• Strong understanding of accounts payable, accounts receivable, reconciliations, payroll, superannuation, and end-of-month billing processes.

• Capability to manage accounting functions independently and accurately.

• Experience in handling confidential financial and client information with professionalism and discretion.

• Background in a law firm, legal practice, or professional services environment is highly valued.

• Knowledge of trust accounting and the requirements for Australian legal trust accounts.

• Familiarity with preparing for trust audits and collaborating with external auditors is beneficial.

• Understanding of legal billing, disbursements, cost recoveries, and matter-based accounting.

• Knowledge of regulatory compliance, professional memberships, practicing certificates, and legal practice administration.

• Advanced skills in Microsoft Office, including Outlook, Word, Excel, and Teams.

• Experience with LEAP or similar legal practice management and accounting software.

• Familiarity with Monday.com or similar platforms for workflow and debtor management.

• Proficiency with accounting, payroll, and reporting systems in professional services environments.

• Honest, trustworthy, professional, and reliable.

• Exceptional organizational and time management skills with a keen eye for detail.

• Strong written and verbal communication abilities.

• Positive, adaptable, and collaborative work approach.

• High emotional intelligence and the ability to foster effective working relationships.

• Practical problem-solver with a mindset geared towards continuous improvement.

🏝️ Benefits

• 💰 Receive compensation in Australian Dollars.

• 🏥 Medical insurance from day one for you and your spouse (or parents if unmarried).

• 🩺 Comprehensive OPD coverage for everything from doctor visits to all your medical needs.

• 🏡 Home office setup allowance to create your ideal workspace.

• 🌐 Internet allowance to keep you connected.

• 💪 Gym and wellness allowance to help you stay fit and balanced.

• 🎉 Embrace a work hard, play hard culture with regular team events and engagement activities.

• 🧠 Diji Assist – Mental health and counseling support when needed.

• 📚 We invest in your growth – reimbursement for industry certifications.

• 🗣️ Open-door culture that values your ideas and feedback.

• 🌍 Flexible working arrangements – whether at home or in the office, work where you thrive best.

• 🏆 Rewards and recognition that truly acknowledge your contributions.

• 🥳 Enjoy fantastic Christmas and financial year-end parties to relax with loved ones.