Accounting & Procurement Specialist

📋 Description

• Oversee the daily synchronization of bank feeds, transaction categorization, and reconciliations.

• Ensure the general ledger is maintained in accordance with GAAP standards.

• Prepare and record journal entries, accruals, and adjustments at month-end.

• Conduct reconciliations for both bank and balance sheet accounts.

• Handle accounts payable, categorize expenses, and manage vendor documentation.

• Review, process, and dispatch invoices via ConnectWise PSA.

• Document and reconcile incoming payments from various platforms.

• Assist in collections and engage with clients regarding billing questions.

• Address quote requests with same-day responses whenever feasible.

• Investigate vendor pricing and generate quotes, sales orders, and purchase orders.

• Implement suitable pricing and markup strategies.

• Follow up on outstanding quotes, vendor deliveries, and pending orders.

• Collaborate with sales and project teams on order statuses and timelines.

• Draft and maintain client agreements and procurement records.

• Input and reconcile payroll information within QuickBooks.

• Submit sales tax and California e-waste tax returns.

• Prepare and file annual 1099 forms.

• Assist CPA firms during audits and tax preparation activities.

• Oversee month-end closing procedures, including COGS, depreciation, prepaids, and fixed assets.

• Generate financial statements, reconciliations, and cash flow summaries.

• Maintain QuickBooks Online settings and GL mappings.

• Ensure that integrations between ConnectWise PSA and QuickBooks operate smoothly.

• Manage ticket workflows in ConnectWise PSA, guaranteeing proper ownership and updates.

• Keep organized documentation and ensure operational accuracy across various systems.

⛳️ Requirements

• Minimum of 2 years of full-cycle bookkeeping or accounting experience.

• Solid understanding of GAAP and U.S./California accounting practices.

• Proficient in QuickBooks Online.

• Strong organizational abilities and meticulous attention to detail.

• Exceptional written communication skills and professional demeanor when interacting with clients.

• Capacity to multitask and work efficiently under pressure in a dynamic environment.

• Comfortable with proactive follow-ups and managing multiple workflows concurrently.

• Availability to work remotely during Pacific Time business hours.

• Nice to Have

• Background in an MSP, IT services, or technology-focused organization.

• Experience in procurement or quote desk operations.

• Familiarity with IT products, vendors, and purchasing processes.

• Certification or advanced experience with ConnectWise Manage PSA.

• Experience in payroll processing and tax filing.

• Proven ability to enhance workflows through automation or AI tools.

🏝️ Benefits

• Enjoy remote work from Monday to Friday, 40 hours per week (no weekends).

• Vacation policy includes 10 business days annually.

• Observance of 5 National Holidays each year.

• Company Holidays include 5 designated days (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day).

• Parental Leave provided.

• Health Care Reimbursement available.

• Reimbursement for an Active Lifestyle.

• Quarterly Home Office Reimbursement offered.

• Payroll Deduction Purchase Plans accessible.

• Longevity Bonus included.

• Continuous Learning Bonus available.

• Access to training and professional development resources.

• Did we mention it’s REMOTE?!!