Accounting Analyst – Invoicing, AP

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Managing payments and overseeing expenses by receiving, processing, verifying, and reconciling invoices.

• Reconciling processed transactions by validating entries and comparing system reports with account balances.

• Allocating expenses to accounts and cost centers through analysis of invoice and expense reports; documenting entries accordingly.

• Facilitating vendor payments by monitoring discount opportunities, confirming federal ID numbers, scheduling and preparing checks, and resolving any discrepancies related to purchase orders, contracts, invoices, or payments.

• Verifying vendor accounts by reconciling monthly statements and associated transactions.

• Preserving historical records of all invoices, reports, receipts, and cheque registers by appropriately saving documents on the network.

• Assisting other departments with equipment or product acquisitions, and managing asset tracking and accounts for procurement.

• Confirming billed working hours from subcontractors.

• Processing employee and sales representative expenses.

• Receiving incoming payments and accurately recording them in the system.

• Conducting bank and credit card reconciliations as necessary.

• Reviewing all outstanding customer accounts.

• Following up on overdue invoices via email or phone communication.

• Recording customer payments into the system.

• Addressing inquiries related to invoicing and collections.

• Coordinating with Sales Representatives and Customer Service Representatives regarding overdue invoices when required.

• Assisting and supporting the invoicing process and customer setup procedures.

• Aiding in month-end and year-end processes.

• Generating and issuing customer invoices accurately and punctually.

• Ensuring billing accuracy by verifying rates, quantities, and terms against orders and contracts.

• Maintaining and updating customer billing records and account information.

• Investigating and resolving discrepancies in invoices with customers and internal teams.

• Supporting customer account setup, including billing details and payment terms.

⛳️ Requirements

• Excellent verbal and written communication skills.

• Previous experience in customer-facing roles is advantageous.

• Bachelor’s degree in business, finance, or accounting.

• 1 to 3 years of relevant experience.

• Previous experience in accounting is beneficial.

• Ability to learn, adapt, and embrace change.

• High level of accuracy with keen attention to detail.

• Strong problem-solving, critical thinking, and analytical capabilities.

• Self-motivated and capable of working independently with minimal supervision.

• Strong focus and ability to efficiently monitor and manage personal tasks.

• Exceptional attention to detail and accuracy, especially concerning numbers, transactions, invoices, and vendor setups.

• Advanced Excel skills along with strong reading proficiency.

• Capable of performing groundwork and managing comprehensive data entry tasks.

• Practical, reasonable, and dependable in decision-making.

• Able to prioritize tasks and maintain focus in a fast-paced environment.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Comprehensive health and wellness benefits.

• Supportive work environment and team culture.