Virtual Project Coordinator – Administrator

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Proactively oversee and evaluate the project timeline to ensure that field teams, subcontractors, and deadlines remain synchronized.

• Submit, monitor, and follow up on building permits; collaborate on ongoing documentation with architects and other third parties.

• Assist the business owner in sourcing and organizing materials necessary for ongoing construction projects.

• Efficiently draft, type, and finalize client project estimates to ensure no time-sensitive opportunities are overlooked.

• Systematically generate and send client invoices.

• Use Xero to review current financial transactions, ensuring that material costs and operational expenses are accurately flagged and assigned to their respective active projects.

• Manage professional phone calls and outreach to follow up with vendors, clients, or municipal offices.

• Leverage provided AI tools to aid in publishing, scheduling, or coordinating pre-generated blog posts and social media updates (Facebook/Instagram).

⛳️ Requirements

• Required Experience & Skills

• Strong proficiency in Microsoft Outlook and basic office administrative tools.

• Familiarity with cloud accounting systems (e.g., Xero or QuickBooks).

• Eagerness to master BuilderTrend (Axenia's primary construction CRM).

• Comfortable working through a secure VPN setup and a dependable phone system for outbound communication.

• A background in project management or operational coordination is highly desirable (nice-to-haves).

• Experience in construction, interpreting architectural requests, or conducting material takeoffs and quantity estimates is a notable advantage but not a disqualifier.

🏝️ Benefits

• Competitive rates.

• Weekly payments.

• A variety of open roles are available.

• Free training and upskilling opportunities.

• Ongoing support and guidance.

• A vibrant community always ready to assist you.

• And more!