Virtual Assistant – Executive, Administrative Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee intricate calendars and facilitate meetings among various stakeholders across different time zones.

• Arrange and modify appointments according to evolving priorities.

• Prepare executives for meetings by providing relevant context and necessary materials.

• Monitor follow-ups and ensure that commitments are executed.

• Daily management of executive inboxes.

• Prioritize, organize, and highlight important messages.

• Compose professional responses following established guidelines.

• Escalate urgent or sensitive communications when required.

• Keep track of ongoing priorities, tasks, and internal initiatives.

• Ensure the organization and monitoring of deadlines, deliverables, and follow-ups.

• Maintain clarity across various ongoing projects.

• Prepare meeting agendas and related materials.

• Document structured meeting notes and key decisions made.

• Track action items and ensure follow-up on their completion.

• Foster accountability among stakeholders.

• Support communication between internal departments (operations, sales, marketing, finance, etc.).

• Coordinate with external stakeholders such as vendors, partners, or client contacts as necessary.

• Conduct research and create summaries to aid in decision-making.

• Assist in organizing reports, documents, and internal files.

• Provide support for ad hoc operational and strategic tasks as required.

• Deliver general high-level administrative assistance.

⛳️ Requirements

• Demonstrated experience in executive assistance or high-level administrative support roles.

• Exceptional organizational and time management abilities.

• Outstanding written and verbal communication skills.

• Capability to handle confidential information with utmost discretion.

• Experience in supporting executives or senior leadership is highly desirable.

• Strong skills in problem-solving and prioritization.

• Familiarity with Google Workspace / Microsoft Office.

• Knowledge of calendar management tools.

• Experience with project management tools (Asana, ClickUp, Trello, Notion).

• Familiarity with communication platforms (Slack, Zoom, email services).

• Basic understanding of CRM systems is an advantage.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Flexible working hours and remote work options.

• Opportunities for professional development and career advancement.

• Supportive and collaborative work environment.