Executive Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Develop a talent pool of highly skilled and organized Executive Assistants for potential future freelance opportunities with clients.

• Offer high-level administrative support to clients.

• Oversee calendars and arrange meetings and appointments.

• Coordinate travel plans and accommodations.

• Prepare and edit documents, reports, and presentations.

• Manage phone calls, emails, and other forms of correspondence.

• Organize and maintain files, records, and databases.

• Assist with creating meeting agendas and documenting minutes.

• Collaborate with team members to promote efficient workflow.

• Plan and organize events and conferences.

• Execute ad-hoc administrative tasks as required.

⛳️ Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.

• Experience supporting legal teams or working in a law firm environment is advantageous.

• Outstanding organizational and time-management capabilities.

• Excellent communication and interpersonal skills.

• Proficient in MS Office and Google Suite.

• Ability to manage multiple tasks and prioritize effectively.

• Strong attention to detail and precision.

• High level of professionalism and confidentiality.

• Capacity to work independently and remotely.

• Flexible schedule and availability.

• Registration with the Information Commissioners Office (ICO); this can be arranged upon job offer.

• Freelancer Professional Indemnity Insurance; this can be arranged upon job offer.

• Proven experience in supporting multiple executives or clients simultaneously.

• Familiarity with project management tools.

• Knowledge of video conferencing and online collaboration platforms.

• Understanding of office management systems and procedures.

• Experience with HNW individuals is preferable but not essential.

• Experience with Family Offices is preferable but not essential.

• Experience with Business Leaders is preferable but not essential.

• Willingness to occasionally meet clients in person if requested.

• Awareness of emerging AI software, tools, models, and methodologies pertinent to executive assistance.

🏝️ Benefits

• Contractor arrangement under JamPot Support Limited; not a direct employee.

• JamPot Support Limited contracts directly with clients, shielding contractors from the client-service side of the role.

• Compensation to be determined through market research and discussions regarding personal earning experiences and expectations, ensuring fair remuneration is negotiated.