Travel Scheduling Coordinator

This is a fully remote position, open to applicants in Florida.

📋 Description

• Develop, maintain, and revise travel itineraries and client schedules with accurate timing and connection information.

• Coordinate flight schedules, ground transportation, accommodation check-in/out times, and activity slots to prevent conflicts and reduce traveler wait times.

• Oversee booking timelines and supplier confirmations; ensure that all elements of the schedule are in sync and highlight any potential issues.

• Promptly communicate schedule modifications and time-sensitive updates to clients, vendors, and internal teams.

• Handle calendar coordination for trips involving multiple participants or legs, including rooming lists and passenger manifests as necessary.

• Proactively recognize scheduling risks (e.g., tight connections, overlapping appointments) and suggest viable alternatives.

• Provide day-of travel support by supplying current schedules and coordinating with suppliers to address timing issues.

• Keep precise records of schedules, confirmations, and client preferences in internal databases.

⛳️ Requirements

• At least 1 year of experience in travel coordination, scheduling, operations, events, or a related administrative/customer service position preferred.

• Outstanding organizational abilities and keen attention to detail when handling time-sensitive information.

• Excellent written and verbal communication skills; comfortable interacting with clients and suppliers.

• Capability to manage multiple calendars and prioritize conflicting scheduling demands.

• Basic computer proficiency is required (especially in Microsoft Office, particularly Excel and Outlook/calendar management, email and internet research).

• Familiarity with online booking platforms, GDS, or scheduling tools is advantageous.

• Willingness to work occasional early or late hours as necessary to accommodate departures, arrivals, or international supplier time zones.

• A problem-solving attitude and the ability to remain composed under pressure.

• Professionalism and discretion when dealing with confidential client information.

🏝️ Benefits

• Competitive salary with potential for performance-based incentives.

• Flexible work options or hybrid arrangements may be available depending on company policy.

• Opportunities for career advancement within travel operations and client services.

• Collaborative team atmosphere with access to industry tools, supplier networks, and best practices.

• Employee travel discounts and partner benefits, along with standard perks where applicable (paid time off, health coverage, etc., subject to company policy).