Summer Camp Permits Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Assist with the complete permit application process for around 8 individual summer camp sites.

• Prepare and submit necessary documentation and forms required by NYC Department of Health (DOH).

• Monitor submission statuses, inspection timelines, and maintain communication with DOH representatives.

• Keep precise digital records of all documents and correspondence related to permits.

• Relay updates and requests to Site Directors, Operations, and Leadership teams.

• Organize compliance materials for DOH inspections, which include medical logs, staff forms, and site documentation.

• Offer administrative and logistical support during the permit review and inspection phases.

• During the optional summer extension, work alongside Site Directors and camp staff to ensure compliance is upheld.

• Aid in addressing DOH requirements and assist with Site Director inspections.

• Maintain communication with NYC DOH and OATH regarding potential summons outcomes and attendance.

⛳️ Requirements

• Exceptional organizational and communication abilities.

• Keen attention to detail.

• Proven experience in managing deadlines and handling documentation-heavy processes.

• Proficient in Google Workspace tools, including Docs, Sheets, and Drive.

• Familiarity with communication platforms such as Slack or Monday.com.

• Capability to work independently while also collaborating with cross-functional teams.

• An interest in education, operations, or summer camp management is advantageous.

• Availability to work approximately 15–30 hours per week during flexible standard business hours.

• Required experience in managing a high volume of permits, compliance obligations, deadlines, or operational logistics, as demonstrated through the application form.

🏝️ Benefits

• Flexible, part-time schedule within standard business hours.

• Potential for extension during the summer months.

• Equal opportunity employer.

• Commitment to valuing diversity.