Senior Procurement Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Manage all stages of the acquisition process, from initiation to contract closeout.

• Evaluate major procurements to ensure accuracy, timely contracting, comprehensive documentation, and adherence to regulatory standards.

• Create and uphold standard operating procedures for the procurement and receipt of goods and services.

• Prepare procurement documentation related to supplies, equipment, services, architect-engineering, construction, and furnishings.

• Draft specifications, solicitations, requests for information, proposals, and quotations.

• Conduct supplier research and assessments based on price, quality, selection, service, support, reliability, production capabilities, and historical performance.

• Prepare documentation for contracts, awards, and purchase orders.

• Record initial obligations and adjustments while ensuring documentation remains up-to-date.

• Evaluate and monitor contract performance, addressing any conflicts that arise.

• Coordinate delivery and installation processes with CAHSR, vendors, contractors, and supporting contractors.

• Facilitate customized contract draft reviews in collaboration with Legal, Risk Management, Audit Services, Environmental Services, Safety, and other stakeholders.

• Ensure adherence to legal, regulatory, and internal CAHSR policies.

• Address customer and supplier inquiries regarding order status, modifications, and cancellations.

• Monitor requisitions, contracts, and orders.

• Reconcile outstanding invoices and process payments according to contractual terms.

• Promote and uphold safety in everyday activities.

• Mentor and coach designated procurement staff.

• Perform additional assigned duties in support of AECOM and CAHSR.

⛳️ Requirements

• BA/BS degree with 8 years of relevant experience, or a demonstrated equivalency of experience and/or education.

• In-depth knowledge of the California State Contracting Manual, including competitive and non-competitive bidding, SB/DVBE participation, contract formation, and amendments.

• Familiarity with Cal eProcure/FI$Cal systems.

• Contracting Professional Certification: FAC-C Professional, DAWIA Level II or III, or an equivalent certification.

• Excellent written and verbal communication skills.

• Ability to handle multiple tasks, maintain organization, and prioritize effectively in dynamic environments.

• A Master's degree or higher in Business, Acquisitions, Legal, or a related field is preferred.

• At least six years of relevant experience related to the preferred master's-degree track.

🏝️ Benefits

• Medical, dental, and vision benefits.

• Life, AD&D, and disability benefits.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work options.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Award-winning training and development programs.

• Resources to enhance technical expertise and leadership skills.