Senior IP Docket Specialist

This is a fully remote position, open to applicants in California, +11 more states.

📋 Description

• Monitor designated shared mailboxes and handle related docket requests promptly in accordance with firm guidelines utilizing IP Business docketing software.

• Ensure precise entry and date calculations for docket entries.

• Assist the Senior IP Docketing Manager in training members of the Central Docketing team.

• Review submitted documents to recognize and docket all deadlines.

• Examine USPTO and foreign filings, confirming their accuracy via agency websites.

• Remove completed deadlines from the docket and address any discrepancies.

• Maintain accurate timekeeper assignments for various matters.

• Create, review, schedule, and distribute comprehensive docket reports for patent and trademark cases.

• Address inquiries from timekeepers and staff regarding docketed dates as well as foreign and domestic agency rules and regulations.

• Collaborate with Docketing, Risk, IP PSC, and firm leadership to enhance docketing practices, policies, and procedures.

• Manage abandoned and transferred matters and support the onboarding of incoming portfolios.

• Oversee quality assurance reviews for patent and trademark filings.

• Initiate new matters and input records into PattsyWave for foreign and domestic patent, trademark, and copyright cases.

• Review IP prosecution correspondence and record due dates from incoming faxes and emails.

• Stay updated on developments, procedures, and regulations concerning U.S. and foreign filing entities.

• Assist with special projects and undertake other assigned responsibilities.

⛳️ Requirements

• A 2-year degree or a Paralegal Certificate is required.

• Over 10 years of experience in IP docketing.

• Demonstrated proficiency with IP docketing software such as PattsyWave, Foundation IP, or CPi.

• Advanced understanding of U.S. and foreign patent and trademark prosecution procedures, statutory and filing deadlines, and IP business workflows.

• Familiarity with Maintenance Fee-Annuity-Renewal processes for patent and trademark modules.

• Competency in Microsoft Office, Adobe, and document management systems like NetDocs.

• Capability to prepare, export, edit, filter, sort, search, and reformat large Excel spreadsheets.

• Ability to stay informed about USPTO, PCT, Madrid Protocol, and foreign IP rules and practices.

• Exceptional attention to detail, strong analytical skills, research capabilities, and resourcefulness.

• Capacity to adapt to changes and manage competing demands in a fast-paced environment.

• A cover letter and resume are required.

• Applications are welcome from principal applicants only.

🏝️ Benefits

• Medical and dental insurance coverage.

• Life insurance.

• Short-term and long-term disability insurance.

• Pre-tax flexible spending account for specific medical and dependent care expenses.

• Employee assistance program.

• Paid Time Off.

• Paid holidays.

• Eligibility to participate in a retirement plan program after meeting the criteria.

• Opportunity for a discretionary bonus based on individual and firm performance.

• Reasonable accommodations available for individuals with disabilities.