Senior Grants Specialist – Neurology

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute pre-award grant responsibilities for intricate proposals, including program projects, ARPA-H, DOD, and DOE applications.

• Collaborate with faculty on the preparation and submission of proposals.

• Oversee proposal budgets, analyses, and justifications.

• Collect protocol information and non-technical components of proposals.

• Act as a liaison between the Chair, faculty, and department administrators.

• Keep track of developments and regulations in federal and university research administration.

• Coordinate the submission of documents, pricing quotes, signatures, agency forms, online budget documents, and subaward setups.

• Collaborate with Post-award and OSRS to execute contracts and subcontracts.

• Review complicated notices of award, communicating special terms, conditions, and committed efforts.

• Monitor annual agency reports, including RPPRs.

• Facilitate the transfer of grants and contracts to and from WashU.

• Assist with research compliance requests related to biosketches, trainees, and approvals for human or animal protocols.

• Analyze metrics related to grant submissions, awards, rejections, and funding trends.

• Develop action plans and deadline reminders for continuations, renewals, and progress reports.

• Finalize complex sponsored project accounts and submit concluding reports and invention statements.

• Manage sophisticated sponsored-project budgets, expenditures, reconciliations, subawards, and purchasing documents.

• Handle correspondence with grant agencies, budget changes, prior approvals, no-cost extensions, and carry-forward requests.

• Maintain grant databases and prepare monthly financial reports for PIs and senior leadership.

• Aid in fund reconciliation, spending oversight, overdrafts, cost-sharing commitments, and budget modifications.

• Provide guidance on fund management to PIs and process necessary budgetary adjustments.

• Prepare invoices and monitor sponsor payments where applicable.

• Assist senior leadership with special projects and carry out additional assigned tasks.

⛳️ Requirements

• Bachelor's degree or an equivalent combination of education and/or experience may fulfill the minimum education requirement.

• A minimum of 3 years of relevant experience.

• Experience in managing complex pre-award and post-award sponsored projects.

• Familiarity with S2S, Research Management System (RMS), and SUBS system is preferred.

• Knowledge of agency guidelines is preferred.

• Proficiency in accounting processes and computerized accounting.

• Computer literacy along with proficiency in Microsoft Office.

• Experience with IBM Cognos Analytics and Workday Software.

• Understanding of grant administration.

• Strong skills in deadline management.

• Excellent analytical and written communication abilities.

• No specific certification or professional license is necessary.

• A driver's license is not required.

🏝️ Benefits

• Up to 22 days of vacation.

• 10 recognized holidays.

• Sick leave.

• Competitive health insurance packages featuring priority appointments and lower copays/coinsurance.

• Complimentary Metro transit U-Pass for eligible employees.

• Defined contribution 403(b) Retirement Savings Plan with university contributions starting at 7%.

• Wellness challenges.

• Annual health screenings.

• Mental health resources.

• Mindfulness programs and courses.

• Employee assistance program (EAP).

• Financial resources.

• Access to dietitians.

• 4 weeks of caregiver leave to bond with a new child.

• Family care resources for ongoing childcare needs.

• Adult care support.

• Tuition coverage for employees and their families, including up to 100% of dependent undergraduate-level college tuition at WashU and 40% elsewhere after seven years.