Senior Executive Assistant – Freight and Logistics

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure smooth administrative workflows, operations, and daily communications among ownership, leadership, the dispatcher, and the active fleet.

• Be prepared to step in with confidence to manage load-board bookings whenever the dispatcher is unavailable, guaranteeing no downtime for our trucks.

• Monitor, screen, and return broker phone calls professionally and promptly using a dedicated Google Voice line.

• Take the lead on the successful onboarding of new drivers while simultaneously creating and developing a systematic, repeatable driver onboarding process from the ground up.

• Actively audit daily workflows, pinpoint operational gaps, and design sustainable processes to address them.

⛳️ Requirements

• Mastery in Freight & Logistics: Direct, proven experience in the US freight, logistics, or trucking industries. You should be fluent in industry standards and terminology from Day 1.

• System-Builder Mindset: Strong operational instincts with a history of developing reproducible SOPs and workflows, rather than merely executing manual tasks.

• Direct Communication Approach: Exceptional verbal and written English capabilities. Your communication is clear, concise, professional, and entirely free of unnecessary jargon or mistakes.

• High-Accountability Attitude: Highly organized and detail-oriented. You instinctively notice what others overlook, take full ownership of metrics, and concentrate entirely on achieving clean outcomes.

• Autonomous Operator: A genuine self-starter who confidently manages processes without needing guidance, yet possesses the strategic awareness to ask the right questions when faced with complexity.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive benefits package including health, dental, and vision insurance.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on team collaboration.