Executive Assistant – Co-Founder

This is a fully remote position, open to applicants in California.

📋 Description

• Take ownership of the Co-Founder's calendar, ensuring that priorities are strategically arranged and dedicated focus time is safeguarded.

• Act as the main gatekeeper for meetings, requests, travel arrangements, and incoming priorities.

• Organize intricate domestic and international travel, including speaking engagements, investor meetings, board activities, and media appearances.

• Develop agendas, prepare briefing materials, conduct research, and facilitate meeting setups.

• Document action items, drive follow-up efforts, and ensure that commitments are fulfilled.

• Oversee communication through Slack, text messages, voice notes, and email.

• Listen attentively, synthesize concepts, and convert them into clear priorities, next steps, and actionable plans.

• Anticipate needs, eliminate friction, and proactively address issues before they arise.

• Work collaboratively with leaders across Innovation, Communications, Marketing, and other sectors to align priorities and ensure coherence.

• Collaborate closely with the Executive Office, engaging with fellow Executive Assistants to share context, synchronize priorities, and deliver seamless organizational support.

• Coordinate initiatives that support the Co-Founder's roles as Chair, innovator, and public thought leader.

• Help maintain attention on strategic priorities while minimizing unnecessary operational distractions.

• Track initiatives, decisions, and commitments across various workstreams.

• Prepare for board meetings, podcasts, interviews, speaking engagements, and external thought leadership alongside the Chief of Staff and Senior Director of Communications + PR.

• Apply sound judgment by providing insightful context, organizing decisions, surfacing priorities, and suggesting practical recommendations when suitable.

• Manage personal calendar, appointments, travel, and household logistics.

• Coordinate with vendors, contractors, service providers, and manage personal administrative matters.

• Assist with medical scheduling, financial reminders, tax coordination, relocation activities, and household organization.

• Support select personal travel and logistics.

• Oversee personal projects, including creative endeavors and music-related activities.

• Develop practical systems to simplify complexities and enable the Co-Founder to focus on high-value tasks.

• Travel with the Co-Founder as needed for conferences, speaking engagements, investor events, board meetings, and strategic offsites.

• Organize all travel logistics before, during, and after trips.

• Ensure the Co-Founder has all necessary resources to excel while traveling.

• Collaborate with Communications + PR, external agencies, and event organizers to support public engagements.

• Professionally represent the company while interacting with executives, investors, media partners, and external stakeholders.

⛳️ Requirements

• 8+ years of experience as a trusted partner to founders, CEOs, or senior executives in high-growth organizations, adept in managing both executive and personal priorities. Experience in founder-led businesses is highly preferred; consumer products experience is an advantage.

• Outstanding project management, organizational, and prioritization abilities.

• Strong business acumen with the capability to anticipate needs, eliminate obstacles, and exercise sound judgment.

• Flourishes in a hands-on partnership, demonstrating consistent follow-through, proactive support, and exceptional attention to detail.

• Comfortable supporting a visionary founder in a dynamic environment where priorities can shift rapidly.

• Ability to listen attentively, synthesize complex information, and transform ideas into clear priorities and actionable steps.

• Inquisitive, collaborative, and humble, with a sincere desire to understand before taking action and contributing to team success.

• Direct and candid communicator who fosters trust through honesty, professionalism, and appropriate boundaries.

• Emotionally stable, adaptable, and composed under pressure.

• Finds satisfaction in working behind the scenes and enabling others to achieve their best.

• Enthusiastic about a role that merges executive partnership with personal support; no task is too large or too small.

• Willing and able to travel frequently in support of the Co-Founder.

🏝️ Benefits

• $150,000-$180,000 base salary + 20% bonus + equity