Senior Executive Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Send reminders for meetings five minutes prior to their scheduled times.

• Review and oversee the CEO's GSU and company email accounts, identifying and escalating important issues that need attention.

• Safeguard the CEO's time and mental well-being by managing interruptions, prioritizing commitments, and maintaining focus on essential objectives.

• Make and receive phone calls as necessary.

• Prepare meeting notes and keep accurate records of discussions and action items.

• Attend meetings on behalf of or alongside the CEO when necessary.

• Prepare, organize, and distribute the CEO's daily agenda.

• Coordinate and schedule meetings, appointments, and events as requested.

• Manage and oversee the CEO's calendar, ensuring priorities are aligned and proactively resolving scheduling conflicts.

• Maintain strict confidentiality when handling sensitive business and personal information.

• Execute payments and complete administrative transactions as directed.

• Anticipate needs, identify potential issues, and implement proactive solutions.

• Announce, coordinate, and attend office hours as required.

• Support the preparation and coordination for L10 meetings, check-in meetings, office hours, and other recurring leadership gatherings.

• Update and maintain the CEO's task lists and follow up on outstanding action items.

• Liaise with internal teams to ensure projects, priorities, and commitments are organized and on track.

• Conduct research and gather information to assist with decision-making and ongoing initiatives.

• Assist with personal and professional tasks that align with the CEO's priorities.

• Coordinate travel arrangements, itineraries, and related logistics.

⛳️ Requirements

• Minimum of 2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role.

• Proven experience supporting a senior executive, founder, or leadership team.

• Demonstrated experience coordinating travel arrangements and managing complex calendars.

• Proficiency in Microsoft Office Suite, Zoom, Microsoft Teams, and Calendly.

• Exceptional written and verbal communication skills.

• Strong organizational and time management skills.

• Ability to prioritize multiple tasks in a fast-paced and ever-changing environment.

• Capability to work independently with minimal supervision.

• High level of confidentiality and professional judgment.

• Comfortable conducting research and handling executive support responsibilities.

• Strong attention to detail and commitment to follow through.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.