Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as a key partner to a solo executive coach, managing inbox, calendar, projects, and developing AI-driven systems.

• Oversee my inbox and calendar, liaise with clients and vendors, execute independent projects, manage personal administrative tasks (such as scheduling children's appointments and organizing family trips), and ensure I stay accountable for my work responsibilities.

• Revamp and enhance existing standard operating procedures using Claude, pinpoint automation possibilities, and be available during work hours for support when needed.

• Collaborate closely with the executive to guarantee that all operational processes are handled effectively, contributing to the growth of the company's revenue and profitability.

⛳️ Requirements

• Previous experience in administration or as an executive assistant (experience from a project management background is also acceptable).

• Proficient and comfortable with AI, particularly Claude (including the ability to work with Claude code if necessary).

• Exceptionally organized - ensuring no loose ends and no tasks fall through the cracks.

• Keen attention to detail.

• Proactive and able to take initiative without needing to be prompted.

• Reliable - you will be responsible for managing sensitive client and personal information.

• Excellent interpersonal and communication skills - friendly, approachable, and easy to collaborate with.

• Comfortable holding me accountable and consistently following up without becoming frustrated.

• Experience supporting a high-level executive in both business and administrative capacities.

🏝️ Benefits

• $1,800-$2,250 per month*

• Full-time (30-35 hours/week)

• Fully remote

• Utilize AI tools (Claude) to develop smarter systems

• Receive training and transition support from the outgoing executive assistant