Senior Accountant

📋 Description

• Oversee comprehensive payroll operations for both U.S. (Coastal Payroll) and international teams, collaborating with a PEO provider.

• Ensure adherence to payroll regulations at federal, state, and local levels, as well as tax requirements and employment contracts.

• Perform reconciliations of payroll-related accounts and employee benefits.

• Act as the internal expert on payroll-related issues.

• Evaluate payroll tax submissions, including quarterly and annual documentation (e.g., 941, W-2).

• Enhance processes and boost automation concerning payroll and benefits.

• Supervise, document, and consistently refine the company’s accounts payable and expense management procedures.

• Manage comprehensive accounts payable functions using Bill.com, which includes vendor onboarding, bill categorization, approval workflows, and payment processing.

• Guarantee prompt and precise vendor payments while upholding robust internal controls.

• Oversee corporate card and employee expense programs through Brex, managing policy enforcement, review processes, categorization, and reimbursement workflows.

• Collaborate with department leaders to ensure proper classification of expenses and compliance with company policies.

• Reconcile accounts related to accounts payable and expenses, including credit cards and accrued liabilities.

• Assist in tracking 1099 forms and year-end vendor reporting.

• Continuously enhance accounts payable and expense workflows to foster automation, visibility, and compliance.

• Support and optimize daily accounts receivable and billing operations, including proactive follow-up on collections.

• Work alongside customers and internal teams to address billing discrepancies.

• Generate invoices through third-party systems (e.g., Coupa, Ariba/SAP, Tungsten) as necessary.

• Prepare and input payroll and employee-related journal entries.

• Reconcile accounts payable, prepaid expenses, credit cards, and accrued liabilities.

• Provide assistance during audits related to payroll, accounts payable, and expense management processes.

• Play a pivotal role in month-end and year-end closing activities, ensuring timely and accurate financial reporting.

• Contribute to special financial analyses and modeling efforts.

• Develop and automate dashboards to present key financial data and performance indicators.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, or a related discipline.

• Over 7 years of progressive experience in accounting.

• Proven experience in managing multi-state payroll.

• Strong understanding of payroll compliance and tax legislation.

• Familiarity with payroll audits and internal control measures.

• Experience with accounts payable processes in Bill.com or equivalent platforms.

• Proficient in administering corporate card and expense management systems (e.g., Brex, Ramp, Expensify).

• Advanced skills in Excel (e.g., Pivot Tables, XLOOKUP).

• Experience with QuickBooks Online or similar accounting software.

• Exceptional attention to detail, strong problem-solving abilities, and capacity to manage multiple tasks simultaneously.

• Excellent communication skills and ability to collaborate across functions.

• Experience in SaaS or subscription-based revenue settings (Preferred).

• Knowledge of revenue recognition standards (ASC 606) (Preferred).

• Background in fast-paced, expanding organizations or with large, complex financial systems (Preferred).

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company matching.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and growth.