Sales Support Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Acknowledge Business Development requests.

• Generate an ID number in the Proposal ID tracker for all proposals.

• Oversee the execution of client contracts and agreements.

• Record and manage client contract documentation, including NDAs, MSAs, Work Orders, etc.

• Organize and lead hand-off meetings with the execution team for each project or deal.

• Assist Business Development in ensuring that the CRM database is regularly reviewed.

• Create project codes in the ERP system (Deltek).

• Comprehend project profitability estimation.

• Collaborate with the Project Management team to address billing terms and invoicing discrepancies.

• Initiate deposit invoices and manage follow-ups on invoices.

• Coordinate with finance regarding invoice follow-ups.

• Compile an archive of project and company references for RFP responses.

• Manage the Vendor Registration process and Certificate of Insurance.

• Develop and maintain High-Value Customer PowerPoint presentations for Business Development.

• Handle 3rd Party Lab Work documentation.

• Oversee onboarding and training support for new team members.

• Work collaboratively as a commercial team member to achieve sales targets.

• Manage both routine and ad-hoc Business Development activities.

⛳️ Requirements

• 3–5+ years of experience in Sales Support Administration, Inside Sales, or a related role, or a Bachelor’s Degree in business administration or communications.

• At least 2 years of direct experience in the renewable energy industry, specifically in Photovoltaic and/or Energy Storage, is preferred.

• Possess a "can do"/"get it done" attitude.

• Must be self-motivated with the capability to manage multiple projects under tight deadlines.

• Exhibit a high level of proficiency in the English language with strong communication skills – both oral and written (email, PowerPoint, MS Word, Excel) and verbal (phone).

• Have good problem-solving and organizational skills, with exceptional attention to detail.

• Demonstrate strong interpersonal skills and experience working with interdisciplinary teams of colleagues and external parties.

• Skilled in multitasking and managing multiple projects concurrently.

• Experience in booking travel arrangements.

• Experience in creating professional deliverables for clients.

• Ability to thrive in a fast-paced start-up environment.

• Result-oriented, reliable, and proactive work ethic.

• Familiarity with CRM software, particularly Hubspot and/or Deltek, is a plus.

🏝️ Benefits

• Health insurance.

• Paid time off.