Registrar

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the registrar@texassportsacademy.com inbox from start to finish

• Receive, verify, document, and log transcripts, report cards, immunization records, athletic physicals, accommodations documents, and previous records

• Confirm that immunization records comply with Texas enrollment regulations

• Intake FIE reports, dyslexia evaluations, and 504/IEP records, ensuring they are routed confidentially to the academics team

• Request records, immunization documents, athletic physicals, and VOE from previous schools

• Acquire signed parent release forms to adhere to FERPA guidelines

• Utilize TREx for Texas district transcripts and Parchment as necessary

• Follow up on all open requests every 5 business days until resolution

• Address parent inquiries on the same day they are received

• Direct credit-transfer inquiries to the college counselor and highlight pertinent issues

• Keep the team updated on enrollment issues caused by missing records

• Manage records in compliance with FERPA, including release authorizations, confidential storage, and essential routing

• Ensure that official transcripts are complete and prepared for NCAA eligibility processes

• Contribute to enhancing the records playbook, including checklists, templates, and forms as new campuses launch

⛳️ Requirements

• Exceptional written communication skills with parents and school staff

• Over 2 years of experience in a registrar, records, or enrollment position at a Texas school

• Proficient understanding of TREx and Texas district records requests

• Knowledge of FERPA regulations, including requirements for signed parent releases

• Awareness of Texas immunization prerequisites for enrollment

• Highly responsive and organized

• Comfortable reviewing and making corrections to AI-generated responses

• Bonus: experience with private-school transfers, NCAA Eligibility Center submissions, or Parchment

🏝️ Benefits

• $30/hr pay rate

• 10–15 hours per week, with increased hours around the start of semesters (August and January)

• Option for remote work