Rebate Filing, Reconciliation Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Supervise rebate filing operations across OpCos to guarantee accuracy, compliance, and timeliness.

• Manage rebate structures (“phantoms”) within ERP systems.

• Collaborate with Finance and Pricing teams to verify filings and assist with month-end close.

• Investigate and address reconciliation variances and data discrepancies.

• Work with OpCos and stakeholders to identify root causes and implement solutions.

• Monitor open issues, escalate risks, and ensure prompt resolution.

• Maintain and improve rebate Standard Operating Procedures (SOPs) across OpCos.

• Promote the adoption of standardized processes and controls.

• Create training materials and job aids to ensure consistency.

• Oversee rebate tracking and reporting throughout the organization.

• Analyze trends, identify risks, and offer actionable insights.

• Provide updates to leadership and stakeholders.

• Assist in vendor-led rebate and system implementations.

• Coordinate ERP setup, testing, and readiness for go-live.

• Partner with IT and business teams to guarantee a smooth rollout and adoption.

⛳️ Requirements

• A minimum of 4 years of experience in rebate processing, pricing operations, accounts receivable, or a related area.

• Experience in supporting month-end close and reconciliation processes.

• Proficient in Excel (including pivot tables and lookups).

• Familiarity with ERP systems.

• Capability to manage multiple priorities in a fast-paced, deadline-oriented environment.

• Strong attention to detail and excellent problem-solving abilities.

• Comfortable working cross-functionally and influencing others without direct authority.

• Clear communication skills—capable of sharing updates, risks, and recommendations with stakeholders.

• Bachelor's degree in Business, Finance, Analytics, Information Systems, or a related field (or equivalent experience).

🏝️ Benefits

• Healthcare plans.

• Dental & vision coverage.

• Paid time off.

• Paid parental leave.

• 401(k) retirement savings plan with company match.

• Opportunities for professional and personal development.

• Potential to become a shareholder.

• Employer-paid short- and long-term disability insurance.

• Employer-paid life insurance for spouses and dependents.

• Comprehensive wellness program.

• Gym reimbursement.

• Employee Assistance Program (EAP).