Real-Time Operations, Executive Assistant – AI-Enabled

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and coordinate various projects, including those related to clients, legal matters, and business initiatives.

• Systematically organize and maintain documentation, which includes content generated by AI.

• Transform drafted materials into refined final products (Word, PDF, PowerPoint).

• Compose and reply to emails, messages, and follow-up communications.

• Manage scheduling, confirmations, and calendar appointments.

• Facilitate real-time task execution, such as client updates, invoicing, and determining next steps.

• Perform light research on vendors, grants, and opportunities.

• Provide assistance with overall business operations and coordination.

⛳️ Requirements

• Exceptional organizational and project management abilities.

• Proficiency in Microsoft Word and PowerPoint applications.

• Familiarity with AI tools (e.g., ChatGPT).

• Outstanding written communication skills.

• Self-motivated, detail-oriented, and capable of taking initiative.

• Ability to thrive in a fast-paced, dynamic environment with quick turnaround times.

• Nice to Have: Experience with AI video tools or avatars.

• Nice to Have: Strong skills in presentation design.

• Nice to Have: Basic experience in project management.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Collaborative and innovative work environment.

• Flexible work hours and remote working options.