Real Estate Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Develop, organize, and sustain a comprehensive database of real estate agents, including new licensees when applicable.

• Execute outbound communication through email and/or phone to initiate discussions.

• Cultivate and maintain professional relationships with agents and referral partners.

• Oversee follow-up sequences and engagement tracking within CRM systems.

• Track response rates and ensure accurate records of outreach performance.

• Assist with lead generation initiatives within the Ottawa real estate market and other expanding regions as necessary.

• Aid in the strategy for LinkedIn content posting and engagement.

• Publish organic content based on provided concepts, scripts, and short-form video materials.

• Help maintain a regular cadence for social media postings.

• Contribute to newsletter creation that aligns with brand direction, such as BILDPRO initiatives or similar.

• Utilize AI tools responsibly to enhance output efficiency while preserving an authentic brand voice.

• Organize and maintain CRM systems within GoHighLevel.

• Establish and enhance workflows, automations, and follow-up sequences.

• Ensure that all website leads are seamlessly integrated into GHL systems.

• Assist in the development and maintenance of email and newsletter automation.

• Help improve landing pages and basic funnel structures.

• Ensure data accuracy across all lead tracking systems.

• Coordinate with contractors, including plumbers, electricians, and service providers.

• Provide assistance with personal or business property-related coordination tasks.

• Support general administrative tasks and operational follow-ups.

• Assist with basic invoice entry or bookkeeping support when structured processes are provided.

⛳️ Requirements

• 1–3+ years of experience in virtual assistance, sales support, marketing support, or real estate administrative roles.

• Excellent written English communication skills (professional, clear, and concise).

• Comfortable with outbound outreach methods (email, LinkedIn, or phone).

• Highly organized with strong follow-up capabilities.

• Ability to work independently with minimal oversight.

• Reliable internet connection and stable remote work environment.

• Experience with GoHighLevel (GHL) or similar CRM platforms (such as HubSpot, Salesforce, etc.).

• Familiarity with LinkedIn outreach and basic social media management.

• Knowledge of email marketing tools and automation workflows.

• Proficient in Google Workspace (Docs, Sheets, Drive).

• Basic understanding of lead tracking and sales pipelines.

• Experience in the real estate sector (brokerage, agent support, or lead generation) is a plus.

• Familiarity with North American client environments is a plus.

• Knowledge of content scheduling tools (Buffer, Later, etc.) is a plus.

• Basic video editing or content repurposing skills are a plus.

• Experience directly supporting founders or small business owners is a plus.

🏝️ Benefits

• Opportunity for professional growth and development.

• Flexible working hours and remote work setup.

• Collaborative team environment with supportive colleagues.

• Access to training and resources to enhance skills.