Real Estate Transaction Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Open and maintain files related to transactions.

• Review contracts, addenda, disclosures, and related documents for thoroughness.

• Track important deadlines, contingencies, earnest money, inspections, financing, title, escrow, and closing dates.

• Monitor files for any missing signatures, documents, approvals, or required information.

• Prepare documents for electronic signatures and ensure they are routed correctly.

• Professionally communicate with agents, lenders, title or escrow companies, cooperating agents, and other parties involved in transactions.

• Update transaction systems, dashboards, notes, and client reports regularly.

• Provide clear status updates and escalate any risks before deadlines are compromised.

• Complete daily reports and fulfill assigned tasks within required timeframes.

• Adhere to brokerage requirements, partner preferences, company procedures, and security standards.

• Safeguard confidential client information and login credentials.

• Engage in training, coaching, quality reviews, and team meetings.

• Contribute to process improvements as the department expands.

⛳️ Requirements

• A minimum of two years of direct experience in residential real estate transaction coordination.

• Proven experience managing transactions from executed contracts through to closing.

• Familiarity with residential real estate processes in the United States.

• Experience in reviewing contracts, disclosures, addenda, and various transaction documents.

• Proficient in tracking deadlines, contingencies, signatures, deposits, inspections, financing, title, escrow, and closing requirements.

• Ability to manage multiple active transactions simultaneously.

• Experience in direct communication with real estate agents and transaction parties.

• Strong written and verbal communication skills in English.

• Excellent attention to detail, organizational skills, judgment, and follow-through.

• Ability to quickly identify problems and escalate them as necessary.

• Capable of following written procedures and client-specific instructions.

• Comfortable working independently while remaining accountable to the team.

• Open to feedback and able to correct errors promptly.

• Commitment to maintaining confidentiality and adhering to information-security policies.

• Availability to work an assigned schedule in the Eastern Time Zone.

• Access to reliable high-speed internet and a backup internet option.

• Dependable computer, webcam, microphone, headset, and a professional workspace.

• Ability to utilize a company-approved password manager and multifactor authentication process.

• Quick learner of new systems.

• Candidates may need to complete various assessments, including an online evaluation, written transaction scenarios, resume verification, recorded video interview, live video interview, reference checks, and equipment verification.

🏝️ Benefits

• Fully remote work environment.

• Consistent schedule aligned with Eastern Time.

• Clear procedures and performance expectations.

• Regular coaching and feedback.

• Opportunity to collaborate with experienced real estate professionals.

• Long-term growth potential within an evolving national department.

• Career advancement opportunities toward Senior Transaction Coordinator, Trainer, Quality Reviewer, or Pod Lead.

• Potential to earn additional responsibilities through outstanding performance, accuracy, dependability, and leadership.