Rates Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete lifecycle of attorney and client rate management, encompassing rate setup, modifications, approvals, audits, and execution.

• Examine, confirm, and sustain billing rates in alignment with client engagement agreements, outside counsel guidelines, and firm regulations.

• Evaluate rate requests and pinpoint discrepancies, conflicts, or compliance issues before implementation.

• Update and manage rate details within Aderant, Intapp, and various other firm systems.

• Leverage Expert Rates to investigate, benchmark, and validate attorney rate frameworks.

• Collaborate with attorneys, billing teams, finance, and business operations to guarantee precise rate application across matters and clients.

• Assist with e-billing necessities by ensuring rates conform to client guidelines and electronic billing platform specifications.

• Produce and analyze reports using SSRS (SQL Server Reporting Services) and other reporting tools to track rate accuracy, trends, and exceptions.

• Conduct regular audits and reconciliations of rate data to ensure consistency across systems.

• Develop and maintain documentation of rate processes, approvals, and compliance with policies.

• Support special projects related to pricing, billing operations, and financial reporting.

⛳️ Requirements

• A minimum of 3 years of law firm experience is required, ideally in rates administration, billing, pricing, finance, or revenue management.

• Direct experience with Aderant is mandatory.

• Familiarity with Intapp and Expert Rates is highly preferred.

• Profound understanding of legal billing processes, rate structures, and e-billing platforms.

• Experience in reviewing and interpreting client rate agreements, engagement terms, and outside counsel guidelines.

• Proficient knowledge of SSRS reporting and financial data analysis.

• Advanced skills in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, data validation, and reporting functionalities.

• Experience working in Am Law or mid-to-large law firm settings.

• Exposure to pricing, revenue management, or financial operations roles.

• Understanding of legal matter management and billing compliance procedures.

• Exceptional analytical abilities with a strong focus on detail and accuracy.

• Capability to handle multiple priorities, meet deadlines, and effectively operate in a dynamic law firm environment.

• Strong communication and collaboration skills.

🏝️ Benefits

• Comprehensive health and wellness benefits package.

• Opportunities for professional development and continuing education.

• Flexible work arrangements to promote work-life balance.

• Competitive salary and performance-based incentives.

• Supportive and inclusive workplace culture.