Purchasing Manager – Supplier Management

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the procurement intake process for new supplier requests and registration activities.

• Evaluate supplier onboarding requests for business necessity, completeness, category alignment, and essential procurement information.

• Facilitate the routing of requests through the appropriate approval channels and Accounts Payable handoff processes.

• Oversee Oracle Supplier Portal registration, which includes sending invitations, tracking status, providing registration support, monitoring profiles, and following up with suppliers.

• Drive the enablement of the current supplier portal through outreach efforts, adoption monitoring, issue resolution, and escalation when necessary.

• Collaborate with the AP Supplier Master Lead on data related to payment, tax, banking, remit-to, and legal entity validation.

• Assist in preparing suppliers for onboarding related to sourcing awards, catalog/punchout enablement, purchase order issuance, and supplier communications.

• Maintain supplier data owned by procurement in Oracle Procurement and associated tools.

• Identify and resolve procurement data quality issues, including duplicates, inactive suppliers, outdated contacts, incomplete profiles, and obsolete records.

• Lead efforts in supplier cleanup, rationalization, and governance throughout the supplier lifecycle.

• Create and uphold supplier onboarding standard operating procedures (SOPs), governance standards, intake checklists, role-clarity documentation, and service-level expectations.

• Collaborate with AP, Finance, IT, Compliance, Strategic Sourcing, and business teams on handoffs, controls, and segregation of duties.

• Act as a subject matter expert in supplier intake, onboarding workflows, Oracle Supplier Portal registration, and supplier data governance.

• Assist with purchase requisition and purchase order activities.

• Review issues related to purchase orders, guide requesters, troubleshoot problems concerning suppliers, and manage the purchasing inbox.

• Address supplier-related issues that impact PO creation, catalog ordering, invoice matching, supplier communication, and procure-to-pay processing.

• Support initiatives aimed at PO adoption and identify obstacles leading to off-PO spending or manual workarounds.

• Engage in Oracle Procurement enhancement testing, user acceptance testing, process documentation, training support, and continuous improvement efforts.

• Monitor trends in supplier onboarding, portal registration, purchasing inbox, and PO support to identify recurring challenges, training requirements, control gaps, and workflow enhancements.

• Travel between local InnovAge worksites as necessary, with occasional travel for team meetings, supplier meetings, training, or stakeholder support.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Supply Chain, Finance, Accounting, Healthcare Administration, or a related discipline; an equivalent combination of education and relevant experience may be considered.

• A minimum of five years of experience in procurement operations, purchasing, supplier onboarding, supplier management, ERP master data, accounts payable operations, or procure-to-pay support.

• Familiarity with supplier onboarding, supplier lifecycle management, procurement intake, purchase order processes, and cross-functional handoffs between Procurement and Accounts Payable.

• Experience using ERP or procurement systems.

• Capability to learn, administer, and support Oracle Procurement and Oracle Supplier Portal workflows.

• Strong attention to detail and the ability to manage data quality, process documentation, service-level expectations, and issue resolution.

• Excellent communication, customer service, and problem-solving skills.

• Ability to collaborate with suppliers, requesters, AP, Finance, IT, Compliance, and Strategic Sourcing.

• Intermediate to advanced skills in Microsoft Excel.

• Ability to analyze trends related to supplier registration, purchasing inbox, and purchase orders.

• Procurement, supply chain, project management, or ERP-related certification is preferred but not mandatory.

• Preferred certifications include CPSM, CPP, Lean/Six Sigma, project management, or Oracle-related training/certification.

• Experience with Oracle Fusion Procurement, Oracle Supplier Portal, Oracle Cloud, or similar ERP/procurement systems is preferred.

• Preferred experience in supplier enablement, supplier portal rollout, supplier data cleanup, catalog/punchout, or transformation of purchasing operations.

• Experience in healthcare, multi-site operations, regulated industries, or shared services is preferred.

• Preferred experience in developing SOPs, intake workflows, governance documentation, dashboards, metrics, or training materials for stakeholders.

• Limited out-of-state overnight travel may be necessary.

• Florida applicants must undergo background screening through the Florida Care Provider Background Screening Clearinghouse.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Short- and long-term disability insurance.

• Life insurance and accidental death & dismemberment (AD&D) coverage.

• Supplemental life insurance options.

• Flexible spending accounts.

• 401(k) savings plan with company matching.

• Paid time off.

• Company-paid holidays.

• Equal opportunity and affirmative action workplace.

• Diverse and inclusive work environment.

• Patient-centered care approach.

• Work alongside talented, respectful, and passionate colleagues.