PT Ops, Admin Virtual Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee and manage the onboarding process for interns, including documentation, start dates, necessary forms, and onboarding activities.

• Act as the main administrative liaison with the third-party agency responsible for the recruitment and employment of interns.

• Follow up with interns, internal teams, and external partners to ensure all onboarding prerequisites are fulfilled.

• Maintain onboarding trackers, spreadsheets, intern and employee information, as well as administrative records.

• Organize travel arrangements, including flights, accommodations, itineraries, and associated logistics.

• Assist with processing expense reports, reimbursements, and tracking receipts related to expenses.

• Provide general administrative and operational assistance to the company's leadership team.

• Communicate effectively with external vendors and service providers.

• Aid in the management of vendor documentation, agreements, renewals, and basic contract administration and tracking.

• Ensure electronic files and operational documentation are well-organized.

• Utilize Excel to maintain trackers, reconcile data, generate basic reports, and organize operational information.

• Support the establishment or enhancement of processes where formal procedures may not yet be in place.

⛳️ Requirements

• Commitment of approximately 15 hours per week.

• Part-time availability with a long-term perspective.

• Engagement as a 1099 contractor.

• Strong proficiency in Excel for managing trackers, data reconciliation, generating basic reports, and organizing operational information.

🏝️ Benefits

• Opportunity to gain valuable experience in a dynamic work environment.

• Flexible working hours that accommodate your schedule.

• Develop skills in project management and administrative support.