Proposal Specialist

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Create precise, engaging, and client-ready responses to Requests for Information (RFIs) and associated client inquiries.

• Enhance the organization’s business development initiatives by developing high-quality proposal content that showcases the company’s capabilities, unique features, and value propositions.

• Collaborate effectively with subject matter experts (SMEs), business development, operations, and leadership teams to ensure that all responses highlight organizational strengths, adhere to internal standards, and meet client requirements.

• Produce and present clear, persuasive, and accurate RFI responses, ensuring alignment with company positioning and client expectations.

• Work alongside SMEs and internal stakeholders to gather technical, operational, and business information to facilitate proposal development.

• Evaluate client RFI requirements and convert them into well-structured, customized responses.

• Oversee timelines and coordinate cross-functional contributions to guarantee timely fulfillment of deliverables.

• Assist in the development and upkeep of RFI content repositories, templates, and libraries for consistent reuse.

• Implement branding, style, and quality standards to ensure uniformity and professionalism across all deliverables.

• Engage in continuous improvement initiatives to refine RFI response processes and boost content quality.

• Aid internal knowledge-sharing efforts by updating standard responses and supporting the training of team members on RFI processes.

⛳️ Requirements

• Bachelor’s degree or equivalent with relevant formal academic/vocational qualifications.

• Exceptional written and verbal communication skills, capable of translating technical information into language that is accessible to clients.

• Outstanding organizational skills, with the ability to juggle multiple projects and priorities in a fast-paced environment.

• Keen attention to detail and quality, with a proven track record in document formatting and consistency.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with proposal management tools or content libraries.

• Strong interpersonal skills for effective collaboration with diverse teams and SMEs.

• Analytical mindset with the capability to interpret client requests and customize responses accordingly.

• Familiarity with business development or sales operations processes is preferred.

🏝️ Benefits

• Health insurance

• 401(k) matching

• Flexible work hours

• Paid time off