Property Administration Manager

This is a fully remote position, open to applicants in Australia.

📋 Description

• Handle invoices and oversee the entire accounts payable process, from supplier setup to payment reconciliation and maintenance of historical records.

• Supervise accounts receivable tasks, which include issuing tax invoices, collecting rent payments, following up on overdue accounts, and managing casual mall leasing bookings.

• Generate monthly financial reports and assist in budget forecasting activities.

• Maintain lease registers and tenancy schedules, monitor critical dates, process assignments, and ensure adherence to lease terms.

• Administer tenant recovery billings for utilities, outgoings, and marketing levies, including reconciliations and necessary adjustments.

• Coordinate tenant sales data, perform rent reviews, and update billing information.

• Provide administrative support to Centre Managers, Operations Managers, and Marketing Managers, including reception duties and ad hoc projects.

• Prepare and disseminate reports on arrears, occupancy rates, and financial performance.

• Adjust to various property environments and regional requirements throughout the portfolio.

⛳️ Requirements

• At least 4 years of proven experience in accounts payable and accounts receivable positions.

• Ideally experienced in property management or commercial real estate settings.

• Strong understanding of lease administration, lease documentation, critical date tracking, and compliance obligations.

• Intermediate to advanced skills in Microsoft Excel and Word.

• Capability to generate reports, analyze data, and keep accurate records.

• Outstanding organizational skills with the ability to juggle multiple priorities, deadlines, and stakeholders across various locations.

• High attention to detail and a commitment to precision in financial transactions, data entry, and reporting.

• Excellent written and verbal communication abilities.

• Professional interaction with property owners, tenants, suppliers, and internal teams.

• Ability to work autonomously with minimal supervision and collaboratively within diverse teams.

• A professional, proactive demeanor with strong problem-solving skills and initiative.

• Practical experience with property management software like MRI, Yardi, or similar systems is highly desirable.

🏝️ Benefits

• Excellent employee discounts for fitness, wellbeing, and other renowned brands.

• 18 weeks of paid maternity leave.

• Discounts on Private Health Insurance.

• Active Social Club.

• Employee assistance program.

• Novated Lease options for electric vehicles.

• Paid time off for volunteering activities.

• Career opportunities with Australia's leading Commercial Real Estate firm.

• Premium office environments.

• An entrepreneurial and inclusive culture.

• Opportunities to enhance your skills and enjoy a rewarding career filled with diverse experiences.

• Commitment to equal opportunities and reasonable accommodations for individuals with disabilities.