Lead Subcontract Administrator

This is a fully remote position, open to applicants in Alabama, +4 more states.

📋 Description

• Assist the Missile Defense Agency with the Integrated Research and Development for Enterprise Solutions (IRES) contract.

• Draft solicitation documents, assess solicitation methods, and pinpoint sources for solicitation.

• Evaluate and analyze task order and subcontractor proposals.

• Negotiate deviations from work statements, schedules, and terms and conditions.

• Act as the primary point of contact for subcontractors and project team leadership.

• Review solicitations, pricing strategies, contract terms and conditions, and identify risks along with mitigation alternatives.

• Create and negotiate subcontracting solutions, including Master Service Agreements.

• Maintain documentation files for both internal and external audits.

• Conduct cost and/or price analysis and substantiate awards.

• Collaborate across functions to meet requirements and deadlines.

• Manage subcontract modifications and document communications with subcontractors.

• Oversee subcontracts in accordance with statements of work and delivery schedules.

• Execute formal subcontract closeout following project completion.

• Assess subcontractor invoices against negotiated terms and conditions.

• Ensure prompt contract execution and consistency of final contract documents with negotiated agreements.

• Review FAR and DoD Supplement regulations to ensure compliance.

• Assess contract performance and identify the need for amendments or extensions.

• Provide dispute resolution, including the development and tracking of Letters of Concern to resolution.

• Coordinate activities and participate in fact-finding meetings.

• Collaborate with proposals and technical teams on Statements of Work, purchase request submissions, and vendor competitions.

• Maintain and present subcontractor-specific metrics to leadership.

• Work independently with minimal supervision under tight timelines and changing priorities.

• Mentor and oversee subcontract administrators.

⛳️ Requirements

• 12 or more years of general full-time work experience; this requirement may be reduced with the completion of advanced education.

• 8 or more years of directly relevant experience.

• At least 2 years of experience in a management or leadership capacity.

• Proficient in Microsoft Office Applications (Word, Excel, and Outlook), and SharePoint.

• Must possess, or be able to obtain, an active DoW Secret Security Clearance.

• Willingness to travel up to 10% of the time.

• Understanding of contractual risks applicable to subcontract negotiations.

• Familiarity with contract types including IDIQ, CPIF, T&M, and firm-fixed price.

• Proven ability to execute and interpret federal regulations in contracts.

• Exceptional written and verbal communication as well as interpersonal skills.

• Capability to mentor and manage subcontract administrators.

• Resumes must be submitted with application in month and year format.

🏝️ Benefits

• Health insurance.

• Dental insurance.

• Vision insurance.

• Paid time off.

• Paid holidays.

• Retirement benefits, including 401(k) matching.

• Educational reimbursement.

• Parental leave.

• Employee stock purchase plan.

• Tax-saving options.

• Disability insurance.

• Life insurance.

• Pet insurance.