Production Coordinator

This is a fully remote position, open to applicants in United States, +10 more states.

📋 Description

• Act as a liaison among vendors, crew members, and internal departments to enhance cross-vertical communication.

• Coordinate daily activities, Cinesync and Zoom sessions, rounds, and meetings; take notes and ensure follow-up on discussed information.

• Keep Shotgrid up to date with notes, shot statuses, and essential information.

• Collaborate with the Line Producer and Supervisors to monitor and manage artists and deadlines.

• Assist the Line Producer with scheduling tasks.

• Maintain accurate crew records and review management alongside the Production Manager.

• Facilitate the precise approval of timecards.

• Oversee crew actuals and manage bid man-days within the scheduling document.

• Proactively identify and communicate potential issues to the Line Producer and Supervisor.

• Relay information swiftly and succinctly to crew and departments.

• Maintain updated internal and client contact lists.

• Supervise the execution of client deliveries.

• Compile weekly project reports incorporating input from the Supervisor and Line Producer.

• Organize wrap meetings and manage client gift lists.

• Foster and maintain a positive, energetic, and professional production office environment.

• Welcome new artists and offer proactive, solution-focused assistance.

• Support Production with additional ad hoc responsibilities.

⛳️ Requirements

• Familiarity with digital audio and video file formats.

• Highly organized, efficient, and detail-oriented.

• Ability to thrive in a fast-paced and constantly changing environment.

• Willingness to respond after hours for urgent, timely matters.

• A collaborative team player who excels in a fast-paced, team-oriented atmosphere.

• Strong enthusiasm for the company culture and values.

• Proficient in Google Sheets.

• Strong proficiency in Microsoft Office applications, including Excel and Word.

• Solid knowledge of Filemaker Pro.

• Familiarity with production databases, including Filemaker Pro and Shotgrid, is preferred.

• Specific understanding of animation or VFX processes/pipelines is advantageous.

• Basic knowledge of Maya and Photoshop is a plus.

• Basic understanding of Avid/editorial processes.

• Must reside in California, Georgia, Texas, Oregon, Connecticut, Florida, New Jersey, New York (outside NYC), Colorado, Washington, or Canada for remote roles.

• U.S. applicants are required to provide current, unexpired work authorization documents and comply with E-Verify regulations.

🏝️ Benefits

• Health Insurance (Medical, Dental, Vision).

• Sick Time.

• 401k (staff only).

• PTO (staff only).

• Additional Perks & Benefits.

• Average of 5 hours of paid overtime per week.

• Opportunities for learning and development.

• Coffee Wednesdays.