Procurement Specialist

This is a fully remote position, open to applicants in Costa Rica.

📋 Description

• Collaborate with Legal, Finance, and Accounting throughout the Procure-to-Pay process.

• Serve as a buyer for designated lower-value, low-risk spending categories.

• Assess incoming requests for completeness, relevance, and compliance with policies.

• Choose vendors, verify reasonable pricing, and secure favorable payment conditions.

• Engage in light negotiations regarding pricing, terms, and renewals; escalate complex issues as needed.

• Manage supplier relationships, including onboarding, performance monitoring, and issue resolution.

• Analyze spending and volume trends to uncover consolidation and savings opportunities.

• Generate and process requisitions and purchase orders.

• Facilitate contract signature routing, upload documents into systems, and maintain precise records.

• Shift manual tasks to intake and orchestration platforms as technology evolves.

• Handle workflow exceptions, troubleshoot problems, and enhance platform routing and work assembly.

• Preserve procurement records, contract metadata, and renewal tracking.

• Identify workflow friction points and suggest enhancements.

• Guide business owners on procurement requests and suitable next steps.

• Assist with RFx and sourcing activities, including bid assessments and negotiated pricing and terms.

• Undertake other duties as assigned.

⛳️ Requirements

• 1-2+ years of experience in procurement, purchasing, or a Procure-to-Pay function, with exposure to buying, vendor interactions, or commercial decision-making.

• Comfort with hands-on, transactional tasks and a significant manual workload.

• Strong commercial judgment.

• Practical proficiency in Coupa, including requisitions, POs, approvals, and supplier records.

• Solid operational process and workflow discipline.

• Excellent written and verbal communication skills in English.

• Ability to engage effectively with business owners, vendors, legal counsel, and procurement staff.

• High level of organization and the capability to manage multiple concurrent requests.

• Customer-service orientation towards internal stakeholders.

• Meticulous attention to detail.

• Proficiency in Google Workspace or equivalent office software.

• Willingness to undertake additional functional responsibilities as needed.

• Must reside in Costa Rica.

• Bachelor’s degree preferred or an equivalent combination of education and experience.

• Nice-to-have: proficiency in utilizing AI tools in daily tasks.

• Nice-to-have: experience applying AI to procurement scenarios.

• Nice-to-have: familiarity with intake and orchestration platforms such as Zip, Oro Labs, Omnea, or Levelpath.

• Nice-to-have: experience with Smartsheet.

🏝️ Benefits

• Equal employment opportunities in accordance with applicable laws.

• Inclusive environment.

• Freedom to explore and push boundaries.

• Opportunities for growth beyond the role.

• Comfortable and positive interview experience accommodations upon request.