Personal Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review new MLS listings daily, filtering them according to the predefined buy box criteria.

• Identify qualified properties for the principal to assess and make offers on.

• Maintain a disciplined daily routine to ensure no qualifying deals are overlooked.

• Organize and track sourced properties, offer statuses, and deal pipeline activities systematically.

• Oversee calendar management, scheduling, and planning for the principal and his team across various companies.

• Coordinate meetings, calls, and appointments while safeguarding time for critical deal activities.

• Proactively address scheduling conflicts to keep the principal's agenda organized and efficient.

• Manage the principal's inbox daily, prioritizing deal flow, urgent items, and key relationships.

• Accurately draft and send emails on behalf of the principal, ensuring the appropriate tone is used.

• Keep abreast of ongoing deal communications to ensure that nothing is overlooked.

• Make phone calls to agents, vendors, contractors, title companies, and other stakeholders on behalf of the principal.

• Accurately manage payroll across multiple companies and ensure it is processed on time.

• Conduct daily reviews of financial transactions across the businesses.

• Provide comprehensive personal support to the principal's wife for any business or personal needs.

• Act as the essential connector across various companies, ensuring smooth daily operations.

• Identify and address minor operational issues before they escalate into larger problems.

⛳️ Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar high-trust support position.

• Proficient in using Gmail / Google Workspace, Excel or Google Sheets, and ClickUp as the team's central tool.

• Strong numerical accuracy, comfortable handling payroll, financial reviews, and transaction-level details.

• Excellent proficiency in written and spoken English, capable of managing calls with agents, vendors, and contractors professionally.

• Proven reliability and discretion in previous roles, especially concerning sensitive financial or personal information.

• Self-motivated and dependable in a fully remote work environment.

🏝️ Benefits

• Opportunity to work in a dynamic and supportive environment.

• Access to ongoing training and professional development.

• Flexible working hours and remote work options.