Personal Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage inbox and calendar operations across at least five active calendars, encompassing personal, family, and various professional areas.

• Develop systems and processes from the ground up while simultaneously handling daily tasks — without waiting for comprehensive documentation.

• Handle high-volume, time-sensitive communications across multiple inboxes with a keen sense of prioritization.

• Anticipate needs before they are expressed and take proactive action — rather than reactive measures.

• Organize logistics within a busy entrepreneurial household, including scheduling, follow-ups, and cross-domain task management.

• Independently resolve technical issues and maintain full accountability for your tools and workspace.

• Produce high-quality outputs such as daily briefs, preparation materials, and communications on behalf of the principal.

• Maintain regular communication rhythms with the executive through consistent check-ins that foster accountability and context.

⛳️ Requirements

• Comfortable working from guidelines rather than strict rules — you adapt based on context, not merely instructions.

• A proactive builder and doer — you're driven by establishing structure where it’s lacking, and you remain engaged once it’s in place.

• Anticipatory — you think three steps ahead and take action without needing prompts.

• Technically self-sufficient — you manage your setup and troubleshoot issues independently.

• Strong communicator — precise, proactive, and never hesitating to clarify when necessary.

• Energized by variety and complexity, rather than unsettled by it.

• Significant executive assistant experience — virtual or in-person — supporting senior leaders or multi-principal environments.

• Proven history of managing personal and professional calendars simultaneously for a busy executive or household.

• Previous experience in a startup or entrepreneurial setting is highly preferred.

• Personal experience in managing the logistics of a busy household — including children's schedules, family coordination, and juggling multiple competing priorities — is a substantial advantage.

🏝️ Benefits

• Up to $1800/month based on experience.

• Annual bonus of up to 150% of one month's salary, contingent upon quarterly performance evaluations.

• 13th month pay.

• Performance-based bonuses.

• Comprehensive HMO policy, including coverage for dependents.

• Annual continuing education budget to support professional development.