Personal Assistant – Import & Export

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee the calendar of the Import & Export Manager, arranging meetings and coordinating appointments with both internal and external stakeholders.

• Prepare, organize, and manage documentation pertinent to import/export transactions, such as contracts, invoices, and shipping records.

• Draft and edit correspondence, reports, and presentations on behalf of the manager.

• Collaborate with logistics partners, customs brokers, and shipping companies to ensure seamless operations.

• Conduct data entry and maintain precise records in company databases and tracking systems.

• Screen and prioritize incoming calls, emails, and requests to guarantee prompt responses.

• Assist in the creation of import/export documentation and ensure adherence to regulatory standards.

• Aid the manager in preparations for meetings, conferences, and industry events.

• Manage office supplies and liaise with vendors as necessary.

• Execute general administrative tasks, including filing, copying, and organizing materials.

• Act as a point of contact for routine inquiries, delivering professional customer service.

⛳️ Requirements

• 2-3 years of experience in professional administrative support.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong written and verbal communication skills.

• Excellent organizational and time management skills.

• Proven ability to multitask and prioritize conflicting demands.

• Outstanding attention to detail and accuracy.

• Professional demeanor with the capability to maintain confidentiality.

• Experience in supporting managers or executives (preferred).

• Knowledge of import/export operations and terminology (preferred).

• Understanding of customs documentation and logistics processes (preferred).

• Background in the import/export or logistics industry (preferred).

• Ability to work independently as well as collaboratively within a team.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Flexible work environment and scheduling options.

• Supportive team culture and collaborative work atmosphere.