Payroll & Data Verification Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee appointment administration and assist with updates to NPA forms for Supervisors (SVs) and Program Directors (PDs), particularly during NPA locking periods.

• Generate daily FLEX reports to identify necessary billing corrections and payroll updates; provide locking instructions to new team members.

• Dispatch email and text reminders to staff concerning NPA or payroll requirements.

• Assist with verifying drive time, mileage, and lunch entries to ensure accurate logging.

• Keep the Drive Time/Mileage (DT/M) tracker current by incorporating corrections for graduation programs.

• Organize and maintain the Payroll Support Thread, ensuring accuracy in bi-weekly reports and verifications to successfully close and finalize payroll.

• Provide assistance during payroll processing, including scheduling support for payroll-related tasks.

• Aid with Release of Information (ROI) and Change of Address follow-ups with clinical personnel.

• Prepare and monitor Parent Verification Forms (PVFs) for NBRC/CCS, organizing documents and following up with guardians.

• Update session locations in accordance with the Change of Address tracker.

• Assist in the final verification of overtime and mileage for payroll purposes.

• Facilitate Parent Portal access as required.

• Maintain and refresh the ABA email roster for monthly newsletters.

• Support termination verification, including following up on Staff Status updates for the NPA roster.

• Provide training assistance as necessary.

• Help with additional administrative tasks as needed.

⛳️ Requirements

• Availability to work weekends and holidays is essential.

• At least 1–2 years of administrative experience in areas such as medical billing, data entry, or coding.

• Experience in healthcare, behavioral health, or a related field is advantageous.

• Proficient in Microsoft Excel, including filtering, sorting, data manipulation, pivot tables, and formulas.

• Comfortable learning and navigating various systems, such as the NPA by Ensora Health platform.

• Familiarity with the NPA Program by Ensora Health is a plus.

• A proactive problem solver who can identify issues, investigate root causes, and follow through independently.

• Possesses a strong customer service orientation – Will frequently interact with clinical staff to secure signatures, update session/location/codes, and clarify documentation requirements.

• Collaborative and responsive – Effectively works across departments and communicates well with both peers and clinicians.

• Self-motivated – Engages in constant communication and can take the lead on projects.

🏝️ Benefits

• Competitive pay: $20–$23/hour, dependent on experience.

• Opportunities for shadowing and hands-on mentorship to enhance confidence.

• Supervision hours and internship support available for individuals pursuing BCBA, LMFT, or LCSW credentials.

• Medical, dental, and vision insurance (for employees working 30+ hours/week).

• 401(k) retirement plan for those who have accrued 1000 hours of service within a 12-month period.

• Aflac supplemental insurance options (for employees working 30+ hours/week).

• LifeCare Employee Assistance Program: offers free confidential counseling, referrals, and wellness resources.

• LifeMart Employee Discount Program: provides exclusive savings on everyday purchases and services.