Payroll & Benefits Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Global Payroll Coordination

• Take full ownership of the end-to-end coordination of global payroll across:

• US & Canada (semi-monthly)

• South Africa, Austria, UK (monthly)

• Contractors and EOR populations

• Collaborate with Finance on payroll inputs (e.g., commissions, bonuses)

• Oversee payroll vendors (Rippling + local providers) to ensure accuracy and timeliness

• Maintain payroll records, audit trails, and reporting

• Act as the primary contact for payroll-related inquiries

• Compliance & Tax Management

• Handle state and local registrations, tax setup, and ongoing compliance

• Collaborate with vendors and agencies to resolve tax notices and discrepancies

• Ensure compliance across jurisdictions as we expand into new areas

• Benefits & 401(k) Administration

• Manage the daily administration of US benefits (medical, dental, vision)

• Oversee 401(k) administration, audits, and employee support

• Assist in global benefits coordination where applicable

• Serve as a liaison between employees and benefits providers

• Contractor & EOR Oversight

• Monitor contractor payments and ensure proper classification

• Coordinate with EOR partners to ensure accurate payroll and compliance

• Process & Systems

• Develop and maintain:

• Payroll calendars

• Documentation and SOPs

• Process improvements across systems (Rippling and others)

• Support audits, reporting, and system enhancements as required

⛳️ Requirements

• 4-7 years of in-house payroll and benefits management experience, demonstrating exceptional organizational skills and a strong ability to manage sensitive and confidential information with precision, accuracy, and full compliance with applicable regulations.

• Strong multi-state US payroll experience required; global exposure preferred

• Experience with ADP, UKG, Ceridian, Paylocity, or similar HRIS and payroll software. Familiarity with Rippling is a definite plus!

• Experience managing employee benefits programs (health insurance, 401k, etc.) and knowledge of benefits compliance regulations.

• High attention to detail with an emphasis on accuracy and compliance in payroll and benefits administration.

• Strong written and verbal communication skills, with the ability to interact effectively with employees and management.

• Proven ability to handle sensitive and confidential information with integrity.

• Strong understanding of payroll and benefits regulations and compliance, including tax laws, employee benefits programs, and deductions.

• Ability to manage multiple priorities, balancing payroll, benefits administration, and other HR functions in a dynamic environment.

• Excellent organizational and time-management skills with the ability to meet deadlines consistently.

🏝️ Benefits

• Competitive base salary, plus opportunity for an annual bonus based on company and individual performance

• Employer subsidized medical, dental, and vision coverage + EAP and other supplemental benefits

• Self-managed paid time off and paid holidays

• 401K plan and matching program

• Work from home with reimbursements for work-related expenses

• Company-provided computer

• Paid volunteer program