Payroll Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute semi-monthly payroll processing for employees in the U.S. (across multiple states), Canada, and internationally, ensuring adherence to relevant country, federal, and state regulations.

• Validate and confirm timesheets, earnings, and deductions.

• Address and assist employees with payroll questions, providing clear responses and resolving issues in a timely manner.

• Partner with the HR department to facilitate the onboarding of new hires, manage terminations, and adjust compensation as necessary.

• Maintain payroll documentation and ensure the accuracy of data.

• Compile payroll reconciliations for benefits.

• Ensure compliance with federal and state payroll legislation.

• Assist with specialized payroll initiatives, including year-end reporting, system enhancements, and process optimization.

• Prepare month-end reconciliations for payroll-related general ledger accounts within our accounting and payroll systems.

• Identify and clarify variances in payroll accounts from month to month and quarter to quarter.

• Accountable for keeping payroll policies and flowcharts updated.

• Generate and evaluate payroll reports to assist finance, tax filings, and compliance audits.

• Lead year-end payroll processes, including the preparation and distribution of W-2s or other tax documentation, along with year-end reconciliations.

⛳️ Requirements

• Associate’s degree or a minimum of 2 years of payroll experience.

• Proficient understanding of payroll laws and regulations.

• Bachelor’s degree in accounting, finance, or a related discipline (preferred).

• Familiarity with payroll systems, such as UKG (preferred).

• Experience with processing multi-state, Canadian, or international payroll is a plus (preferred).

🏝️ Benefits

• Health, Dental, and Vision Benefits

• Flexible PTO, Sick Time Prorated Based on Date of Hire, and All Federal Holidays (US Only) + 3 Days of Paid Volunteer Time

• Non-Commissioned Positions may be eligible to participate in the Annual Discretionary Bonus Plan

• FSA and Dependent Care Accounts + EAP, where applicable

• Educational Reimbursement

• 401k with Employer Match or Pension where applicable

• Pet Insurance (US Only)

• Parental Leave (US Only)

• Hybrid and Remote Work Model