Part-Time Bookkeeper, Admin, Payroll Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct daily bank reconciliations for transactions from the previous day.

• Execute daily credit card reconciliations and keep track of account balances.

• Oversee shared email inboxes and properly file supplier invoices.

• Generate and assess GST/BAS reports each day to confirm accuracy of balances.

• Facilitate credit card payments and account top-ups as necessary.

• Handle and reconcile supplier accounts, including those for Bunnings and courier expenses.

• Focus primarily on Bunnings Expenses and Courier Invoices.

• Reconcile 30-day supplier statements and investigate any discrepancies.

• Process weekly payments to creditors according to established payment schedules.

• Manage end-of-month payments for 30-day trading accounts.

• Process supplier credits, returns, and adjustments.

• Issue customer credits and refunds when necessary.

• Approve daily employee timesheets using Deputy.

• Process and export timesheets from Deputy into Xero.

• Complete payroll processing for labor staff in Xero.

• Process payroll for MINT Salaries and DIY Salaries teams following management approval.

• Manage and pay employee superannuation through Xero.

• Export labor hours into Excel spreadsheets and maintain pivot table reporting.

• Accurately allocate labor costs to jobs and POS dockets.

• Assist in maintaining precise financial and payroll records.

• Support daily financial administration and ensure compliance with internal processes and deadlines.

⛳️ Requirements

• Prior experience in accounts payable, payroll, bookkeeping, or finance administration.

• Extensive experience using Xero for payroll, reconciliations, and financial processing.

• Familiarity with Deputy for timesheet approvals and exports.

• Proficient in conducting daily bank and credit card reconciliations.

• Experience in managing supplier invoices, payments, credits, and account reconciliations.

• Strong Excel skills, including proficiency in pivot tables, reporting, and data management.

• High attention to detail and the ability to identify discrepancies independently.

• Comfortable working under recurring deadlines and within structured processes.

• Strong written communication skills and the ability to coordinate with internal teams remotely.

• Experience with Australian payroll, BAS/GST reporting, or labor costing is highly preferred but not mandatory.

🏝️ Benefits

• Competitive salary and opportunities for professional development.

• Flexible working hours and a supportive team environment.

• Access to employee wellness programs and initiatives.