Paralegal – Governance

This is a fully remote position, open to applicants in Texas.

📋 Description

• Prepare and disseminate agendas, materials, and minutes for the board and committees.

• Coordinate logistics for meetings, including scheduling, technology setup, and follow-up tasks.

• Maintain calendars and annual work plans for the board and committees.

• Assist with the election, onboarding, and training of new board members.

• Create and uphold electronic files and data to ensure databases and spreadsheets are accurate.

• Conduct research and address information requests.

• Manage SharePoint sites, libraries, and forms.

• Ensure that board and committee operations adhere to governance best practices and regulatory standards.

• Oversee the Governance team inbox by responding to inquiries, coordinating prompt follow-ups, and organizing emails for record-keeping.

• Address regulatory inquiries, audits, and requests from third parties/vendors and internal sources.

• Facilitate the collection of physical and digital signatures from company officers and directors.

• Maintain and update compliance databases.

• Assist with shareholder recordkeeping and the development, implementation, and completion of lifecycle processes.

⛳️ Requirements

• Bachelor’s Degree.

• At least 4 years of experience in a similar role within a global organization, with a strong understanding of board administration.

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Acrobat Pro.

• Exceptional attention to detail and accuracy.

• Strong organizational skills with the ability to manage competing priorities while consistently meeting deadlines.

• Resourceful, technologically adept, and adaptable to assignments in a dynamic environment.

• Excellent written and verbal communication abilities.

• Prior experience in environments requiring confidentiality, including the responsible management of sensitive records, communications, and organizational information.

• Experience managing small to mid-sized projects.

🏝️ Benefits

• Medical, Dental, and Vision – Coverage available for employees, their dependents, and domestic partners.

• Employee Assistance Program (EAP) – Confidential support for personal and work-related challenges.

• 401(k) Plan – Features a company matching program and profit-sharing contributions.

• Discretionary Bonus Program – Acknowledging employee contributions.

• Flexible Spending Accounts (FSA) – Pre-tax savings for dependent care, transportation, and eligible medical expenses.

• Paid Time Off (PTO) – Accrues from the first day of employment. Full-time employees earn 15 days per year, with prorated accrual for part-time employees.

• Holidays – A minimum of 10 paid holidays each year.

• Family Building Benefits – Includes assistance for adoption and fertility.

• Paid Parental Leave – Up to 12 weeks of paid leave for eligible employees.

• Life Insurance & AD&D – 100% of premiums covered by Milliman.

• Short-Term and Long-Term Disability – Fully covered by Milliman.