Paralegal Assistant

📋 Description

• Provide both administrative and substantive legal assistance to the Legal Affairs Division, which includes the CEO, external counsel, and other designated leaders.

• Aid in the preparation of legal documents, coordination of contracts, tracking compliance, management of legal files, and support for litigation across Enterprise Management and its affiliated entities.

• Facilitate U.S.-based legal processes such as document drafting, case management, client intake coordination, records requests, scheduling, and legal correspondence, while ensuring organized records and efficient legal operations in a dynamic, multi-entity remote setting.

• Prepare, format, and proofread various legal documents including contracts, NDAs, MOUs, amendments, pleadings, correspondence, and compliance certifications.

• Assist with initial reviews of contracts and legal documents to verify completeness, consistency, and compliance with standard templates.

• Maintain document control systems such as Google Drive, Legal Dropbox, and legal case management platforms.

• Organize and sustain legal files, including vendor agreements, litigation records, regulatory documents, and corporate records.

• Receive, categorize, and route legal correspondence, records requests, and scanned documents for legal review.

• Monitor contract deadlines, court dates, renewal schedules, and legal obligations utilizing shared calendars and task management tools.

• Coordinate internal reviews, the signature collection process, and document routing for legal approvals.

• Schedule meetings and keep communication logs with legal advisors, consultants, clients, and internal departments.

• Assist in coordinating client intake and gathering necessary documentation.

• Support records retrieval, document organization, and litigation support activities as needed.

• Help prepare documentation necessary for regulatory compliance and organizational filings.

⛳️ Requirements

• Associate’s degree or certificate in Legal Studies, Business Administration, or a related field (Bachelor’s degree preferred).

• Paralegal certificate is preferred.

• A minimum of 1–3 years of experience in a paralegal, legal assistant, litigation support, or legal administrative support role.

• Prior experience in supporting U.S.-based legal processes, attorneys, or regulatory environments is highly preferred.

• Experience in legal document preparation, case management, scheduling, client intake, records requests, or litigation support is preferred.

• Familiarity with legal case management or legal workflow software is preferred.

• Strong proficiency in the English language is required.

• Bilingual ability in Spanish and English is preferred.

• Must be able to pass background and reference checks.

🏝️ Benefits

• Ineligible