Operations & Transaction Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and review closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while proactively pursuing outstanding engagement letters, board materials, and corporate records.

• Gather, compile, and monitor intricate brokerage deposit packages, account-opening documentation, and continuous KYC updates, directly liaising with transfer agents and banking compliance teams regarding share issuances, DRS/DWAC transactions, and restricted-to-free transfers.

• Transform disorganized, rapid directives from emails, phone calls, and messaging platforms into organized, weekly action summaries and prioritized task lists.

• Coordinate executive calendars, organize board meetings, and facilitate stakeholder communications efficiently across various international time zones.

• Compose high-level, professional business emails, meeting agendas, detailed minutes, and executive summaries while ensuring version and identifier control over corporate documentation.

• Uphold strict confidentiality protocols, managing shareholder personal data, beneficial ownership details, and sensitive deal terms exclusively within authorized systems, avoiding the storage of any unauthorized local copies.

⛳️ Requirements

• A minimum of 5 years of specialized experience in transaction support, paralegal work, law-firm assistance, corporate services, investment banking operations, or structured family-office/executive support settings.

• Proven track record of collaborating directly with lawyers, corporate finance teams, or C-suite executives.

• Outstanding written communication skills, with the ability to condense highly complex financial or legal discussions into clear, actionable items.

• High level of attention to detail concerning specific entity names, numerical dates, document versions, and transactional deadlines.

• Demonstrated ability to operate independently with minimal supervision, maintaining exceptional organization amid changing corporate priorities and dynamic deal flows.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and career advancement.

• Flexible working hours and remote work options.