Operations and Finance Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Finance Administration (25% Focus): Prepare precise Cost Estimates (CEs), handle client invoicing, and manage finance-related documents using Xero.

• Supplier & Logistics Management: Identify specialized suppliers for PR campaigns, negotiate favorable rates, and coordinate all aspects of PR gifting and influencer kits.

• Operational Workflow: Keep the agency's operations on track by overseeing central boards on Monday.com, ensuring all deadlines are transparent and adhered to.

• Executive Correspondence: Serve as the gatekeeper for the agency inbox, managing professional email communication, follow-ups, and stakeholder interactions with utmost professionalism.

• Creative Support: Assist in campaign brainstorming, particularly concerning PR/influencer kit concepts and sourcing distinctive items that enhance the agency’s brand visibility.

⛳️ Requirements

• Proven Agency Experience: Several years of experience in a PR, Marketing, or Creative Agency setting is strongly preferred.

• Financial Literacy: Solid foundation in budgeting, quotations, and fundamental financial administration.

• Exceptional Communication: Proficient in professional English with an emphasis on clear, courteous, and effective email communication.

• Remote Proficiency: A proactive self-starter with the ability to multitask and uphold high standards in a fast-paced, remote environment.

• Negotiation Skills: Proven capability to engage with external suppliers to obtain the best value and quality for our clients.

• Experience in lifestyle or luxury PR gifting logistics.

• Required Software Skills: Proficient in Xero (Essential for financial tasks), Monday.com (Essential for project tracking), Microsoft PowerPoint (For crafting pitch-perfect CEs and proposals), Google Workspace / MS Office, and Canva.

🏝️ Benefits

• Fully Remote: Work from any location within South Africa.

• Focused Hours: 20 hours per week (4 hours per day), facilitating an excellent work-life balance.

• Dynamic Environment: Join a growing agency where your operational contributions have a direct effect on campaign success.